PROJECT: Global Health Supply Chain Program– Procurement and Supply Management (GHSC-PSM) Haiti

Background: Procurement and Supply Management project is the primary vehicle through which USAID 1) procures and provides health commodities, 2) provides technical assistance to improve partner countries’ management of the supply chain, and 3) collaborates with key international stakeholders to support global health initiatives. The Haiti office works under three of the project’s task orders (HIV/AIDS, Population and Reproductive Health, Maternal and Child Health) to provide commodities and supply chain technical assistance

Position Purpose:
The Contracts Officer will be part of a team responsible for the management of subcontracts, service contracts and procurement of commodities from the competition for the services to the implementation of the contract to the administrative closure of the file to meet the objectives of the GHSC-PSM Haiti project. The Contracts Officer will have the following duties and responsibilities:

Tasks:
Specific tasks to be completed under this SOW are as follows:

Procurement:
• Draft solicitation documents (RFQ/RFP) to conduct full and open competition for the procurement of services in compliance with Chemonics and USAID rules and regulations.
• Ensure the publication of the RFQ/RFP on websites and newspapers.
• Ensure transparent and bias-free procurement process ensuring “no conflict of interest” for all service and commodities contracts and subcontracts.
• Conduct the evaluation of offers and selection of service providers in compliance with Chemonics and USAID rules and regulations.
• Check references of offerors and evaluate their capacity to provide services.

Contracts:

• Write and negotiate subcontracts, service contracts, purchase orders and related modifications.
• Write negotiation memos and any justification documentation required in compliance with Chemonics and USAID rules and regulations.
• Manage service contracts and subcontractors to ensure that services are provided, and payments are made in a timely manner in compliance with the terms and conditions of the contracts.
• Ensure that all electronic files are well organized and available on SharePoint; maintain service contract and subcontract files in accordance with Chemonics and USAID rules and regulations.
• Route messages and information to appropriate subcontractors or departments.
• Liaise directly with service providers on all matters related to the contracts and manage positive professional relationships with long-term subcontractors.
• Review deliverables and process payment requests for all service contracts and subcontracts.
• Maintain and update a Subcontracts tracker.
• Prepare the monthly forecast for the unit and submit it to the Manager for Finance purposes;
• Work in close collaboration with the accounting team, General Services team and Distribution and Warehousing in effectively managing the subcontracts.
• Follow-up on procurement activities in absence of other team members such as procurement officer or subcontracts assistant; Any other tasks as assigned by the Contracts and Procurement Manager.

Job Qualifications
• Bachelor’s degree preferred in business administration or related field or equivalent relevant years of experience.
• Minimum of 3 years of professional relevant work experience required.
• Experience managing service procurements and subcontracts on USAID-funded other donor-funded projects preferred.
• Demonstrated relevant knowledge of subcontract management including the solicitation process, drafting contracts and relevant modifications, enforcing contract requirements and communicating with suppliers.
• Fluency in French is required; English proficiency is preferred.

• Chemonics may amend the SOW for this assignment in consultation with the employee.

• The Contracts Officer will report directly to the Contracts and Procurement Manager

Copy of Diploma, CV