Overview of the Position:
This assistant will support the development department by handling the data entry needs and some data-based analysis and reporting from a development perspective. The position will work closely with the Development Assistant based in the US as well as the Development team in Haiti. The work is highly detail oriented and requires meticulous attention to detail. This person will be working in complex databases such as Raiser’s Edge, and HELP’s internal student and alumni management system, Baz la (a custom database built with Drupal and CiviCRM). This position will need to be flexible, able to work independently, and proactive.

Summary of Responsibilities: Below are the major responsibilities and tasks related to this position. Please note that this summary is not exhaustive.

• Train and supervise the Database Assistant intern.
• Ensure records in Raiser’s Edge (RE) and Bazla are up to date
• Enhance record keeping in RE to include dependencies such as Opportunities, Alerts, etc.
• Work with Alumni Engagement team in Haiti and US to ensure accurate and complete student and alumni information in Baz la.
• Gather and enter data in Baz la to maintain and update Alumni information
• Ensure that new Alumni emails are registered in the Alumni mailing list
• Provide Monthly reports on Alumni Breakdown per country
• Work closely with Alumni Engagement Officer
• Work closely with the IT team to ensure contacts exporting from RE to Bazla when needed.
• Provide regular reporting to the Development Team on tracking revenue goals and opportunities
• Participate as needed in event record keeping, data development for outreach
• Work closely with Development Assistant in US to ensure accurate financial inputs in RE
Including:
a. monthly reconciliations with accounting (recording gifts and provide monthly donations reports to accounting)
b. Analysis reporting in RE and Baz la
c. Tracking of income verses budget projections
d. Setting alerts and building calendars for action items for fundraisers
e. Participating in Acknowledgement letters process.
f. Ensure new contacts/donors/prospects are registered in RE
g. Provide weekly reports from Blackbaud Merchant Services (BBMS) to accounting
h. Provide reports to the Department Director when needed.
i. Assist in the Phonathon process to provide regular lists (LYBUNT, SYBUNT …) of donors to the intern in charge of calling them.
j. Participate in meetings with Blackbaud representatives for Raiser’s Edge account settings.
k. Assist the Senior Development Officer in the Donor Gift Card process.

Support to overall HELP activities:
a. Provide additional support as needed and requested by the Development Team

Minimum Qualifications :
• License’s degree
• Essential skills: Demonstrated computer and database ability
• High level of organization
• Experience inputting data and building reports
• Language(s): French and English, Creole a plus
• A commitment to the mission and values of HELP
• Good verbal and written communications
• The ability and motivation to function both independently and collaboratively as a member of a small team
• Strong computer skills (experience with Raiser’s Edge, Drupal, CiviCRM a plus)

Cover letter and resume in one file
License/Diploma/Certificate...