ActionAid has been present in Haiti since 1997. Lead and staffed by Haitians, working with the people living in poverty and
facing successive natural disasters and political turmoil; AA Haiti (AAH) works closely and coordinates with local authorities to
respond to emergencies while strengthening their governance and supporting community-based organizations by building their
resilience and capacity.
ActionAid Haiti is a member of the ActionAid Federation which was formed in 2003 when the previously UK based charity moved
its headquarters to South Africa and became a Federation focusing on a new mission of increasingly shifting power to the Global
South. ActionAid is in a merger process with Alianza por la Solidaridad, which joined the federation in 2018 and has since
become the Spanish member of the Federation of ActionAid International. As country programs, ActionAid and Alianza Haiti
are in the integration process of their structures and programs.
ActionAid’s work in Haiti is in line with its Feminist Principles and Human Rights-Based Approach (HRBA) and the focus of the
work in Haiti over this time has been women's rights, food security, the development of economic initiatives for women and
young people and the management of sudden onset disasters.
ActionAid works in 5 regions in the country: the Center, West, South-East, South, and Grand’Anse. AAH’s mission is to "Fight
alongside the excluded and vulnerable to resoundingly defeat all forms of poverty, exclusion, injustice and inequality in our
society" and through its actions, ActionAid Haiti aims for "A sovereign Haiti, freed from poverty, disasters, inequality and
injustice, where every citizen, especially women, small farmers, children and young people, is aware and has fully integrated
what is necessary to meet and enjoy their rights with dignity."

Design and evaluate management accounting and performance measurement system that align with AAH’s CSP
and use information generated from these systems to recommend and implement improvements to financial
operations
• Perform review of reconciliations of subsidiary schedules/records, suspense, sundry debtors & creditors accounts
to GL control account reviewing transactions and reconciling various accounts/balances relating to ledger balances
ensuring no amounts are held unresolved for undue periods of time
• Liaise and co-ordinate with other departments on information requirements and to ensure compliance and
timeliness of processing and effecting instructions as well as resolve any issues on recharges and other transactions
• Review and follow up on inter-CPs recharges account and Expenditures
• Advise on issues related to program resource allocation, pricing/costing, marketing, cash flow, and employee
compensation
• Use financial information to identify trends and anomalies, substantiate forecasts, and provide strategic advice that
will help the organization achieve its goals.
• Ensure preparation and timely submission of annual reports
• Prepare timely and comprehensive reports and schedules for Donors / Projects as well as maintain a donor / project
management tracking / monitoring tool.
• Advise on and interpret internal and external reporting requirements
• Be responsible for the preparation of foreign exchange processing and related bank transfer instructions both
locally and federation-wide related
• Prepare the CPs Table H as per approved budgets or whenever there are revisions or updates and constantly
monitor cash position including preparation of remittance requests on a timely basis.
• Maintain a Foreign exchange rates movements on a regular basis and bring to the attention of the CMT whenever
there are significant shifts that will impact programme delivery
• Track, update and ensure that all other funds remitted / transferred in favour of the CP are duly documented and
posted into the ledger.
• Prepare/process necessary Budget information & data for all LRPs/Projects, consolidate the budgets and complete
the TYP tables in line with the planning guidelines.
• Liaise and assist the fundraising unit in preparation / compilation of budget proposals to be submitted to Donors
for funding
• Upload approved annual budgets into SUN and the Contract Management System (CMS)
• Supervise Finance’s staff unit on a daily basis and whenever necessary update OEG Manager on emerging issues
pertaining to staff
• Perform appraisals for supervised staff when scheduled
• Participate in and report on the input of the finance department in the annual PRRP.
• Responsible for the implementation and clearance of audit issues & recommendations, both internal and external.
• Record and report on organizational financial performance to satisfy the needs of the AAH’s CSP, AAI and donors,
• implement appropriate accounting and reporting methods in accordance with generally accepted accounting
principles and relevant AAI Financial Policies
• Responsible for the provision / preparation of ad hoc information for management as may be required from time
to time
• Ensure that AAH is in compliance with tax laws and regulations by interpreting and communicating complex tax
laws, staying current with tax rules/regulations. Recommend tax strategies that align with the AAH/AP’s CSP; plan/
advice on consequences of specific decisions and write tax opinions/ positions.
• Enhance AAH’s reliability of information through internal activities such as internal control, internal and
comprehensive auditing, and through external third-party assurance services such as auditing.
• Coordinate all audit related both for internal and external audits and ensure systematic implementation of audits
actions plan/recommendations.
• Ensure that AAH financial manuals are in line with AAI manual and adapt them to local needs and requirements.
• Update/actualize the financial manual for local partners in line with AAH’s administration and financial procedures.
• Ensure both partners and staff are provided basic financial training.
• Actively engage and lead the integration of AAH and Alianza Haiti accounting and financial system.
• Coordinate and oversee all financial work in all the regional offices of AAH
Program Support
• Review fundraising proposals for compliance with CP/CSP or AP and AAI financial planning and management
guidelines and recommend for approval to the CD
• Prepare / analyze Management Accounts, Reporting Schedules, Tables and analyses (monthly, quarterly, biannual,
annual) for the CP / programme as may be specified from time to time and share contents with CMT.
• Effectively plan and control operations and make decisions, on management needs, provide relevant, timely, and
accurate information
• Monitor performance of various departments through variance analysis to identify adverse trends and report to
Management for discussion.
• Make Grant Monitoring Visits and share basic report with CMT for discussion
• Provide support and leadership to the program in assessing and managing partners' financial and logistical
capacities
.
Staff Management
• To provide leadership to the various business support functions, ensuring the best possible support to the program
and advice to the country management team.
• Provide overall management and coordination of all aspects of program support, including oversight of the work of
finance and logistics teams, nationally and field
• Manage, guide, and support the team (Finance Coordinator, Logistics Officer, and System Coordinator, projects
financial officers)
• Attract, motivate, and retain your team's staff: develop individual and team skills, create a positive work
environment, and manage the performance of team members
• Ensure the timely implementation of ActionAid’s performance management system for team members, to include
job descriptions, regular feedback, mid-term reviews and annual performance appraisals.
• Address performance issues through regular, constructive, and honest feedback and coaching.
IT
• Oversee formulation and implementation of policies, systems and procedures governing IT, within the organization
in order to promote organizational efficiency and effectiveness.
• Ensure that staffs timely identify key problems, issues and seek solution independently or in coordination with
other relevant units and staff in the organization.
• Ensure the IT Policy, Plans and systems are implemented and ensure effective usage and integrity in accordance
with the organizational, national, and International IT policies.
Logistics
• Supervise implementation of systems, procedures, policies in place
• Ensure procurement plan in place for office
• Ensure basic logistic training is provided to partners
• Ensure benchmark is established to compare our standards
• Ensure appropriate measures are in place to prevent frauds and staff is aware of cases of fraud
Administration
• Provide guidance and support to all Program Units and the Country Office in Administrative matters.
• Contribute to team effort by accomplishing related results as needed
• Examining how office operations are organized, identifying possible areas where operational efficiency can be
improved, and recommending, assisting in implementing alternative course of action.
• Responsible for all administration related activities to ensure they provide all required support to the various units.
• Conduct feedbacking and job coaching of the Administration Staff in a timely manner.
• Be responsible for an ongoing harmonization process of all administrative related activities across all sites.
• Ensure the smooth day-to-day running of the office through supervision and management; planning and supervising
work of admin staff including tracking and monitoring of procurements and expenditures.
• Ensure efficient flow of office/domestic supplies and other logistics including water, cleaning, electricity, etc.
• Perform any other task relevant to the administration.
Communication
• Expresses ideas clearly and concisely; disseminates information about decisions and plans proactively

Bachelor’s degree required; master’s degree in management, organizational development, financial management,
business administration, or a related field (or the equivalent career experience) is strongly preferred. Master’s degree
preferred.
5-7 years’ experience in Finance with an international NGO, with at least three years in a senior finance management
position supervising accounting, budgeting, cash and related reporting activities
- Strong experience in grant formulation, approval and implementation activities with a range of international donors
(USAID, US-CDC, UN agencies, AECID, EU, GIZ,etc.).
- Substantial experience of finance department management, including financial control
- Experience of varied accounting environments with a proven track- record of process improvement and
implementation of best-practice
- Experience with accounting software a plus
- Working knowledge of accounting and computer packages, preferably including Sun6
- Knowledge of NGO reporting and tax legislation, including basic employee-related requirements in UK, South Africa or
Kenya
- Experience of leading a finance function focused on meeting the needs of stakeholders
- Experience of SUN Systems 6 and oversight of the implementation of new accounting systems

Ensure effective/ efficient operation of Finance unit and its integration with other
departments and structures of office in accordance with the CSP
• Ensure the support functions are efficient and effective to strengthen programme quality
• Facilitate liaison between support and program staff
• Ensure compliance of AA procedures, systems and policies Ensure

8:00 AM to 4:00 PM (8 hours a day

Candidates that meet the requirements should submit an expression of interest, which should include the following:
1) Cover letter including suitability for the position, expected salary and current contact information.
2) Curriculum Vitae with relevant work experience as stated in the skills/qualification section above.

Please
indicate Finance and Administration in the mail subject.