PROJECT: Global Health Supply Chain – Procurement and Supply Management (GHSC-PSM) Haiti

Background: The Procurement and Supply Management project will be the primary vehicle through which USAID will 1) procure and provide health commodities, 2) provide technical assistance to improve partner countries’ management of the supply chain, and 3) collaborate with key international stakeholders to support global health initiatives. The Haiti office will work under two of the project’s task orders (HIV/AIDS and Population and Reproductive Health) to provide commodities and supply chain technical assistance.

Position Purpose:

The Laboratory Quantification & Forecasting Assistant will be responsible for administering a system for national forecasting and quantification of Laboratory commodities required to support the HIV/AIDS Program.
S/he shall primarily be responsible for the quantification and development of specifications of HIV/AIDS related commodities with an emphasis on laboratory related commodities. S/he will be responsible for the quantification of these commodities using tools such as QAT and others that are specifically designed for laboratory commodities. S/he shall be responsible for analyzing and managing the Pipeline for HIV/AIDS related commodities with a focus on lab commodities antiretroviral, and other commodities. The lab quantification assistant will develop regular quantification reports of commodity needs, including analysis and demand to inform the PSM procurement strategy. S/he will be responsible to monitor stock and consumption reports and performed monthly visit to the Viral Load Labs. S/he will work closely with the data Laboratory officer to prepare quarterly distribution.

Tasks:
• Work with the forecasting advisor and monitor the national pipelines for all HIV/AIDS laboratory commodities to ensure that adequate quantities of required commodities are readily available for distribution, using available tools (Pipeline, Inventory Tracking Tool, etc.).
• Working with the quantification advisor, M&E Manager, and data unit associates, help to ensure that the site level reports are entered on a regular basis (currently quarterly) into the database system and reviewed in preparation for the distribution/planning/fulfillment process. Analyze and ensure that there is a reliable database of consumption related data to help inform the national quantification and for decision making.
• Work closely with the other PSM teams including planning & fulfillment/distribution, Monitoring and evaluation, and health systems strengthening as part of a comprehensive project wide objective of ensuring a continuous quality supply chain of HIV/AIDS medicines and laboratory commodities.
• Work with the quantification advisor and procurement team to ensure execution of commodity procurement by PSM; this includes monitoring costs and lead time.
• Coordinate closely with all partners and other stakeholders and the SCMS team to ensure rational and timely procurement of HIV/AIDS-laboratory commodities.
• In coordination with the quantification advisor, meet regularly with clients to discuss current orders, upcoming deliveries and immediate future needs.
• Monthly visit at IMIS and the National Lab to help the Stock officers to perform with their inventory reports.
• In collaboration with the data laboratory officer perform stock on hand assessment at central level after each distribution cycle.
• Perform other duties as may be assigned by his/her supervisor.

Job Qualifications

1. Diploma in supply chain management, business management, data management, monitoring & evaluation and Laboratory studies preferred. Combination of appropriate degree and/or extensive experience in quantification or supply chain management, will be considered.
2. At least two years of work experience in lab preferably in quantification or supply planning.
3. Knowledge and comprehensive understanding of Haiti’s public health sector and working experience in Haiti preferred.
4. Excellent written and oral communications skills in French and creole. English language skills are highly desirable.
5. Proven ability to work as a part of a leading team but also self-managing of own time.
6. Demonstrated skills in relevant forecasting software (uses QAT, Quantimed, For lab and Pipeline), or other similar computer software programs, as well as general-purpose software such as Excel, Access, etc.
7. Advanced laboratory experience, analytic or data base experience is a definite plus.
8. International work experience particularly with projects funded by the United States Agency for International Development (USAID) a definite plus.
9. Ability and willingness to travel locally at least 15-20% of the time.
10. Resident or citizen of Haiti (local posting)

Chemonics may amend the SOW for this assignment in consultation with the employee.

Reporting:

The Laboratory Quantification and Forecasting Officer will report directly to the Quantification and Forecasting Manager.

CV, Motivational letter, copies of Diplomas

the name of the position must be the subject of the email.

Working Conditions/Duration of Assignment

This is a long-term position for the life of the contract / Project based in Port-au-Prince, Haiti.