Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

RESPONSIBILITIES AND ACCOUNTABILITIES:
Under the overall supervision of the Finance Officer, the direct supervision of the Finance National Officer, and in close coordination with the resource management unit, the successful candidate will be responsible for the following tasks:

1. Operate the Treasury Management System while providing high-level user support and manage the control of HT10 mission Office bank and cash levels, including overseeing daily work of Treasury.

2. Provide regular financial information to support in financial decision and raising any observation to the finance office for improvement and manage financial resources through monitoring and controlling tools in the mission such as available balance in term of treasury , funds, etc. in accordance with IOM rules and regulations.

3. Maintain negotiations and discussions for the provision of HT10 mission Office specific services to be provided by the banks and connectivity with partner banks, using interfaces, treasury platforms such as Moncash, Unitransfer …

4. Maintain accurate records of PRISM entries and accounting tracker including soft copies of all vouchers and supporting documentations.

5. Ensure that disbursements are made based on proper authorizations and supported by legitimate and sufficient documentation.

6. Ensure preparation and monitoring bank reconciliations for IOM HT10 mission accounts, and being the backup to the National finance officer on the matter related to the closure of accounts

7. Prepare and send monthly accounting report to Manila, ensure that these are submitted on a timely basis and are completed according to IOM Accounting Policies and Procedures.

8. In coordination with the Finance Officer assist in making recommendations on both procedural and policy improvements and efficiencies in accounting/finance treasury area.

9. Plan, coordinate and implement treasury activities in a timely manner and develop reports, presentations, talking points and briefings on treasury activities.

10. Ensure the funding request forecast for the mission and the well management of the treasury funds for the Mission.

11. Ensure that all update are done and accrual with the payment process such us tracker for payment and online payment

12. Provide accounting support and advice to sub-offices’ finance staff as necessary for efficient operation at the sub-office level; undertake field visits to sub-offices when required.

13. Provide the training to the new hired staff on the treasury procedures,

14. Perform such other duties as may be assigned.

EDUCATION, EXPERIENCE AND SKILLS

• Completed High School degree from an accredited academic institution, with six years of relevant professional experience or a University degree in Economics, Accounting/Finance, Business Administration, or a related field from an accredited academic institution with four years of relevant professional experience.
• Experience in any UN system or any international organization will be an advantage.
• Excellent communication and negotiation skills. Personal commitment, efficiency, flexibility, drive for results, respect for diversity, creative thinking.
• Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds.
• Good negotiation skills and problem-solving skills, good organization and good writing skills;
• Excellent administrative and financial skills;
• Willingness to efficiently assist a very busy Project in all its needs;
• Able to deal with large amounts of work with professionalism and calm;
• Capacity to respect deadlines.

LANGUAGES (IOM’s official languages are English, French, and Spanish)
French and English Fluent.

REQUIRED COMPETENCIES:

Values
Inclusion & respect for diversity
• Shows respect and sensitivity towards gender, culture, ethnicity, religion, sexual orientation, political conviction and other differences.
• Encourages the inclusion of all team members and stakeholders while demonstrating the ability to work constructively with people with different backgrounds and orientations.
• Promotes the benefits of diversity; values diverse points of view and demonstrate this in daily work and decision making.
• Challenges prejudice, biases and intolerance in the workplace.

Integrity & transparency
• Upholds and promotes the Standards of Conduct and Unified Staff Regulations and Rules.
• Delivers on commitments; manages the organization’s resources reliably and sustainably.
• Embraces and encourages transparency, balancing this with the need for discretion and confidentiality as appropriate.
• Maintains impartiality and takes prompt action in cases of unprofessional or unethical behaviour.
• Does not abuse one’s position and acts without consideration of personal gain. Is motivated by professional rather than personal concerns.

Professionalism
• Demonstrates professional competence and mastery of subject matter and willingness to improve knowledge and skills.
• Seeks to raise professional standards in self and others through daily work and activities.
• Adapts quickly to change and is decisive and versatile in face of uncertainty.
• Shows self-control and persistence when faced with difficult problems, and remains calm in stressful situations.
• Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.

Core competencies
Teamwork
• Establishes strong relationships with colleagues and partners; relates well to people at all levels.
• Is fully aware of the team purpose, respects and understands individual and collective responsibilities.
• Willingly puts in extra effort without being asked and adopts a "hands-on" approach whenever necessary to achieve team objectives.
• Coordinates own work with that of the team to meet agreed priorities and deadlines.

Delivering results
• Produces quality results and provides quality services to clients.
• Meets goals and timelines for delivery of products or services.
• Manages time and resources efficiently, monitoring progress and making adjustments as necessary.
• Shows understanding of own role and responsibilities in relation to expected results.

Accountability
• Accepts personal responsibility for quality and timeliness of work.
• Takes ownership of all responsibilities within own role and honours commitments to others and to the Organization.
• Operates in compliance with organizational regulations and rules.
• Accepts and gives constructive criticism; acknowledges and corrects mistakes and apply lessons learned for improvement.
Communication
• Presents information using language and sequence of ideas that is easy for recipients to understand.

• Adapts communication to the recipient’s needs, asks questions to clarify, and exhibits interest in having two-way communication.
• Encourages others to share their views, using active listening to demonstrate openness and to build understanding of different perspectives.
• Listens carefully and genuinely to the views and positions of others; acts on received information.

Special Short Term, Grade Equiv. G6

HOW TO APPLY:

Interested candidates should submit a CV with three (3) references and a cover letter outlining why they consider themselves a suitable candidate for this position. As the subject in your e-mail application, kindly state your full name and the IOM vacancy notice’s reference code.

Only qualified candidates should apply and only those who have been short-listed will be contacted. Applications received after the deadline will not be considered. Applications should be sent to iomhaitihrunit@iom.int

iomhaitihrunit@iom.int

No Fees:
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.