Job Summary:
Under the supervision of the Chief of Party (COP), the Finance Manager will be responsible for overall accounting and financial management of the project in Haiti. The Finance Manager will work closely with the COP, technical staff, and RTI regional and home office staff to ensure project resources are effectively and efficiently used in order to achieve project objectives and results.

The Finance Manager must ensure that project implementation is done in an environment of strong controls and that the project complies with RTI and USAID rules and regulations and all applicable local laws. S/he will ensure appropriate systems and procedures (payroll, cash management, vendor payments, budgeting and forecasting, procurement, property management, grants management and other related financial and operational tasks) are in place to properly disburse, account, budget, and report project funds in a timely and cost-effective manner. The Finance Manager is responsible for financial quality control and reporting and must ensure financial and operational information is provided to project leadership, technical staff, and regional and home office staff for timely decision making.

This position supervises the project’s Accountant and HR & Admin Assistant (two full-time positions).

Essential Duties:
Accounting and Treasury
• Ensure compliance with RTI finance, accounting and procurement policies and procedures as well as local laws (i.e. taxes, customs, registration, minimize unbillable expenses);
• Ensure timely submission of monthly accounting reports (preliminary & final QuickBooks extracts) including trial balances, balance sheets, and P&L statements to project leadership and home office, and review balance sheet reconciliations;
• Review, approve and pay out cash disbursements to vendors and grantees in a timely manner and ensure that all expenses are allowable, allocable and documented per RTI/USAID policy and have adequate supporting documentation.
• Responsible for management of financial documents and maintaining a proper filing system that ensures documents can be retrieved with ease;
• Manage and oversee project’s internal and external financial audits, as well as follow up on implementation of audit and compliance review recommendations;
• Manage and monitor performance of office petty cash system, supervise the management of cash available amount in safe, check balances, and ensure financial security instructions are followed;
• Facilitate monthly payroll and remit required withholdings and other benefit management;
• Assess monthly cash flow needs for the project on a bi-weekly basis and communicate cash requests to home office according to planned activities, with respect to established Treasury metrics;
• Oversee the management of bank accounts: follow transfers, check balances, check authorized expenses and online transactions, perform reconciliations, and advise COP on changes in bank account signatories;
• Address compliance issues identified by the regional office in a timely fashion;
• Ensure value added taxes (VAT) are treated properly, compile annual report submitted to the US government, and maintain and update protocol;
• Confirm adherence to RTI’s standard operating procedures for the procurement of commodities as described in the project’s Field Office Operations manual and RTI’s Global Operations website;
• Ensure that proofs of purchase are valid (contracts, orders, bills, invoices, delivery receipts, etc.) and that all documentation is posted in QuickBooks as transactions are recorded;
• Issue advances and ensure staff comply with RTI’s advance liquidation policies;
• Perform other duties as assigned.

Budget Management
• Lead the development of the annual work plan budget, working closely with the implantation team and home office project coordinator;
• Maintain/review monthly financial and operational monitoring tools (forecast, procurement tracker, activity tracker, etc.) to maintain up-to-date knowledge on financial status of program implementation;
• Work closely with home office project coordinator to provide detailed financial inputs for monthly spending forecast updates;
• Analyze gaps between planned budgets and actual expenses and report findings to COP, home office staff and activity leads;
• Identify project financial risks and consult with the COP for rectification and, where necessary, seek regional finance controller and/or home office support;

Team Leadership
• Ensure all staff adhere to financial and operational policies outlined in the Field Operations Handbook, train project staff as necessary on RTI/USAID financial and operational policies and procedures (advances, expense reports, travel policy, allowable versus unallowable costs, etc.)
• Update the TORs of the finance department in collaboration with the COP and Human Resources Manager as needed;
• Oversee the daily operations of the finance department and undertake appraisals of directly supervised colleagues;
• Ensure capacity building for finance team members in order to increase the level of technical ability and skills within the department to deliver financial and operational outputs;
• Improve information flows within the department and with other departments within the Haiti project;
• Engage with financial staff from other RTI/Haiti projects to provide support, coordinate tasks, share best practices and lessons learned, and collaborate on process improvements.

Minimum Required Education & Experience
Job Requirements are a combination of qualifications and related experience. Judgment of an acceptable equivalent combination, on an individual basis, is the responsibility of Management

Master’s degree and 6 years of professional experience or Bachelor’s Degree and 8 years of professional experience in Business Administration/Financial Management or equivalent combination of education and experience. CPA, ACCA preferred.

Skills & Abilities
Skills and abilities required to perform the essential job duties of this job are listed below. An addendum that clarifies additional skills and abilities for incumbents in this job may be used in addition to this description
? Experience working as a finance manager, or project manager with strong finance oversight required;
? Advanced knowledge and prior experience using QuickBooks;
? Experience working with USAID or other donor-funded projects preferred;
? Demonstrated attention to detail, ability to follow procedures, meet deadlines and work independently and cooperatively with team members;
? Excellent financial and analytical skills;
? Ability to monitor and evaluate financial and monitoring skills of communities through capacity-building efforts;
? Ability to build effective relationships with all clients, peers, and stakeholders;
? Ability to work hands-on, independently, and within team;
? Demonstrated success managing and leading technical and administrative teams;
? Strong oral and written communication skills and ability to coordinate activities with officials from host country government, US Government, NGOs, and other agencies;
? Strong computer skills: Microsoft Office applications;
? Experience in general business administration and financial management;
? Willingness to travel frequently to program districts.

Physical/Mental Demands
Physical and mental demands of this role include those that must be met by an employee to successfully perform the essential functions of this job, as outlined above. Examples include: remaining in a stationary position for long periods of time; operating a computer and other office machinery; thinking, learning, and concentrating effectively and frequently communicating with other people, both within RTI and outside of RTI; frequently moving about inside and travel between offices and laboratories; frequently conducting laboratory site inspections (if applicable), ability to handle the stress associated in meeting frequent, multiple and tight deadlines, ability to work in excess of 40 hours per week as workload and deadlines may require, ability to have regular, reliable and predictable attendance.

Disclaimer
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

To apply, use the link



https://rtiint.referrals.selectminds.com/international/jobs/finance-manager-8336

Candidates are encouraged to apply as soon as possible. Only short-listed candidates will be contacted. RTI is proud to be an OEE/AA and M/F/D/V employer.