Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

RESPONSIBILITIES AND ACCOUNTABILITIES:
Under the overall supervision of Resource management officer (RMO) and the direct supervision of the Finance Officer the National Finance Officer is responsible for the following functions:

1- Ensure the accounting data entries in the PRISM, in accordance with IOM financial rules and practices, maintain accurate records of PRISM entries including hard copies of all vouchers and supporting documentations.

2- Prepare and send monthly accounting report to Manila, ensure that these are submitted on a timely basis and are completed according to IOM Accounting Policies and Procedures.

3- In coordination with the Resource management officer and the Finance Officer, assist in monitoring and overseeing the financial management including the oversight of financial expenditures and accountability, as well as undertaking financial analysis and interpret reports of all activities for IOM Haiti.

4- Monitor budget control process and analyze variances between budget and actual expenditures and outstanding commitments.

5- Coordinate the preparation of donor financial reports in accordance with IOM regulations and established procedures.

6- Maintain appropriate internal controls to safeguard the Organization’s assets, control cash and controls.

7- Ensure that the vendor/customer accounts are cleared in a timely manner and review all other outstanding financial matters with banks and suppliers.

8- Undertake quality control checks on the monthly accounts, ensure that debtor/creditor accounts are cleared in a timely manner and review all other outstanding financial matters with banks and suppliers.

9- Maintain all accounting files and make the necessary updates both manually and electronically.

10- Monitor the progress of month end closure and oversee the resolution of material issues concerning the accounts and projects. Coordinate and communicate the results with the Finance Officer.

11- Check payroll versus budgets, ensuring that salaries are correctly allocated to projects consistent with IOM's projectization criteria.

12- Supervise and train finance local staff on IOM financial policies and procedures. Facilitate and support knowledge building and sharing in IOM’s financial policies to all other staff in the Office and Sub-offices.

13- Perform other duties as may be assigned.

EDUCATION, EXPERIENCE AND SKILLS

• University degree in Economics, Accounting/Finance, Business Administration or any related fields.
• At least 2 years experience in a similar position; Ability to multitask; Excellent organizational skills.
• Excellent administrative and financial skills;
• Willingness to efficiently assist a very busy Project in all its needs;
• Able to deal with large amounts of work with professionalism and calm;
• Able to deliver with short notice;
• Reliable and honest;
• Punctual and precise;
• Excellent inter-relational skills.

LANGUAGES (IOM’s official languages are English, French, and Spanish)
Thorough knowledge of English and French required. Spanish is an advantage.

REQUIRED COMPETENCIES:

Values:

Inclusion & respect for diversity
• Shows respect and sensitivity towards gender, culture, ethnicity, religion, sexual orientation, political conviction and other differences.
• Encourages the inclusion of all team members and stakeholders while demonstrating the ability to work constructively with people with different backgrounds and orientations.
• Promotes the benefits of diversity; values diverse points of view and demonstrate this in daily work and decision making.
• Challenges prejudice, biases and intolerance in the workplace.

Integrity & transparency
• Upholds and promotes the Standards of Conduct and Unified Staff Regulations and Rules.
• Delivers on commitments; manages the organization’s resources reliably and sustainably.
• Embraces and encourages transparency, balancing this with the need for discretion and confidentiality as appropriate.
• Maintains impartiality and takes prompt action in cases of unprofessional or unethical behaviour.
• Does not abuse one’s position and acts without consideration of personal gain. Is motivated by professional rather than personal concerns.
Professionalism
• Demonstrates professional competence and mastery of subject matter and willingness to improve knowledge and skills.
• Seeks to raise professional standards in self and others through daily work and activities.
• Adapts quickly to change and is decisive and versatile in face of uncertainty.
• Shows self-control and persistence when faced with difficult problems, and remains calm in stressful situations.
• Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.

Core competencies
Teamwork

• Establishes strong relationships with colleagues and partners; relates well to people at all levels.
• Is fully aware of the team purpose, respects and understands individual and collective responsibilities.
• Willingly puts in extra effort without being asked and adopts a "hands-on" approach whenever necessary to achieve team objectives.
• Coordinates own work with that of the team to meet agreed priorities and deadlines.
Delivering results
• Produces quality results and provides quality services to clients.
• Meets goals and timelines for delivery of products or services.
• Manages time and resources efficiently, monitoring progress and making adjustments as necessary.
• Shows understanding of own role and responsibilities in relation to expected results.

Accountability

• Accepts personal responsibility for quality and timeliness of work.
• Takes ownership of all responsibilities within own role and honours commitments to others and to the Organization.
• Operates in compliance with organizational regulations and rules.
• Accepts and gives constructive criticism; acknowledges and corrects mistakes and apply lessons learned for improvement.

Communication

• Presents information using language and sequence of ideas that is easy for recipients to understand.
• Adapts communication to the recipient’s needs, asks questions to clarify, and exhibits interest in having two-way communication.
• Encourages others to share their views, using active listening to demonstrate openness and to build understanding of different perspectives.
• Listens carefully and genuinely to the views and positions of others; acts on received information.

Managerial Competencies Leadership
• Assigns responsibilities fairly and manages performance, taking account of individual strengths, workloads and interests.
• Is inclusive in decision-making and actively seeks feedback from team members and colleagues in order to identify opportunities for improvement.
• Takes sound and timely managerial decisions that are consistent with the Organization's vision and purpose.
• Establishes and maintains relationships with a broad range of stakeholders to understand needs and gain support
Empowering others & building trust
• Delegates appropriately to make the most of others’ talents, clarifying expectations and allowing autonomy in important areas while providing necessary support.
• Encourages others to take responsibility for their performance; promotes ownership, responsibility and accountability for desired results at all levels.
• Creates an atmosphere of trust and confidence in which others can talk and act without fear of repercussion.
• Gives proper credit to others, shows appreciation and rewards achievement and effort.

Strategic thinking & vision
• Aligns own actions to the Organization’s vision, values and mandate.
• Translates strategic direction into short and medium-term plans and objectives for own team; revises objectives to reflect changes in organizational goals.
• Identifies key issues/priorities in complex situations and how they may be related to one another.
• Clearly communicates links between the Organization’s strategy and the work unit’s goals.

Special Short Term, Employee, Grade Equiv. NOA

HOW TO APPLY

Interested candidates should submit a CV with three (3) references and a cover letter outlining why they consider themselves a suitable candidate for this position. As the subject in your e-mail application, kindly state your full name and the IOM vacancy notice’s reference code.

Only qualified candidates should apply and only those who have been short-listed will be contacted. Applications received after the deadline will not be considered. Applications should be sent to iomhaitihrunit@iom.int

iomhaitihrunit@iom.int

No Fees:
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.