Project Overview:
Meeting Targets and Maintaining Epidemic Control (EpiC), a five-year global project funded by the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR) and the U.S. Agency for International Development (USAID), is dedicated to achieving and maintaining HIV epidemic control. EpiC is led by FHI 360 with core partners Right to Care (RTC), Palladium, Population Services International (PSI), and Gobee Group. The project also draws upon regional resource partners to provide technical assistance, as well as global resource partners who bring unique capacities. EpiC has been modified to accept Pillar 2 Covid-19 funding to prevent, prepare for, respond to, and bolster health systems to address COVID-19 and reemergence.
Fonctions
The EpiC team seeks a Haiti-based Logistics and Security Officer to perform all security and safety programs, plans and policies relevant to the project including detailed security procedures that comply with FHI 360 security policies. This will include emergency response drills and communication procedures for the project. This position reports to the EpiC Haiti Biomedical Technical Advisor
• Provide technical guidance on security, safety and risk mitigation, with a goal to improve policies, projects, or delivery of service.
• Provide final authorization and approval of the technical portions of proposals and project design, based on the design and direction set by technical leadership.
• May manage other professional staff members.
• Lead project activities and sub activities and assists with project implementation
• Ensure project activities are on track with work plans, with technical expertise informing project implementation.
• Oversee project timelines and budgets.
• Assist in the development of donor reports and presentations.
• Provide significant input to business development.
• Successfully Lead new business development initiatives including project design, budgeting, and recruitment efforts (success is measured in terms of establishment of partnerships, recruitment of teams and overall quality of resulting proposals / initiatives).
• Develop indicators for use by supervisor.
Technical Requirements:
• Monitor and analyze the ongoing threat environment faced by the project and brief the leadership accordingly. Distribute threat warnings to all staff as appropriate. Ensure that appropriate risk mitigation measures are taken by the project to respond to the threats or changes in threats faced by the project. This is to include physical protection measures, safe working routines, movement restrictions, protection equipment and security staff provision, as required.
• Demonstrates good judgment in selecting methods, techniques, and evaluation criteria for obtaining solutions, with some supervision.
• Networks with key internal personnel.
• Serve as the liaison with the U.S. Embassy Regional Security Officer and/or equivalent U.S. Government personnel for project security matters.
• Performs other duties as assigned.
Project Design Implementation:
• With technical oversight, provide technical leadership in design, development, planning, implementation; and capacity- building of specific technical components of projects
• Creates technical portion of the project plan, within the given resource and financial constraints
• Leads the day to day technical and operational activities of assigned projects
• Track delivery of project outputs
• Monitors staff members’ LOE (Level of Effort) needs to ensure adequate coverage of resources Coordinates requests from CO (Country Office) for technical assistance Leads the design, development, planning, and implementation of global level innovative technical strategies
• Maintains a constructive dialogue and technical exchange with field counterparts technical staff members of implementing partners
• Develops tools for the design and implementation of specific technical components
• Ensures technical implementation is consistent with best practices in the industry / subject and meet client / funder contractual obligations for of one or more large functional areas
• May supervise junior technical staff members, sub-contractors, and others implementing technical project work, such as overseeing any security provider contracted by the project to ensure contractual compliance and performance of their duties, and act as the focal point of contact with the security provider.
• Functions at the advisor capacity with oversight of technical project administrative and finance compliance, technical deliverables, and team management. (Includes projects and consultants)
• Develops tools for the design and implementation of specific technical components
• Leads the day-to-day technical activities of assigned projects
• Track delivery of project outputs
• Monitors staff members’ LOE needs to ensure adequate coverage of resources
• Coordinates requests from CO for technical assistance.
Business Development and Client/Funder Support:
• Collect data for inclusion in proposals
• Assists with proposal research
• Assists with developing proposal strategies
• Draft proposals, budgets, and work plans
• Develops and maintains relationships with potential clients / funders, partners, peers, etc. to develop new business.
• Participate in business development meetings with partners/clients.
• Develop strategies to grow the business.
• The other higher-level (develop strategies to grow the business, lead design, etc.) are appropriate.
• Participate in client / funder meetings and provide technical input.
• Draft sponsor reports and presentations.
• Represents the organization and / or Institute to external entities at professional meetings and conferences.
• Maintains collaborative relationships with donor/client organizations, relevant government agencies, bilateral and other NGOs (non-governmental organizations) and consistently maintained and viewed as a knowledgeable resource in their technical area.
• Continually maintains a dialogue and technical exchange with field counterparts and technical staff members of implementing partners.
• Participate in client / funder meetings and draft reports/presentations.
Partner/Sub-Award Management:
• May be daily POC (Point of Contact) with clients for some projects on technical matters.
Capacity Building, Training and Supervision:
• Develops and implements security trainings and ensure all new employee/contractor personnel receive appropriate security orientations and briefings.
• Identifies strategies to address training gaps.
• May supervise or provide technical guidance to staff members locally and in the region.
Operations Management (Finance, HR, etc.):
• Oversee movement control and coordination for the project, transportation and staff whereabouts. Coordinate transportation and delivery of procurement and inventory.
Project/Program Reporting:
• Drafts sponsor financial and technical reports. Report security incidents, violations and recommended corrective actions, as appropriate, to the COP, the appointing authority and the HQ Security Department. Provide a weekly security report to project leadership and HQ Security Department. Collect departmental logistical updates for monthly organization report.
• Collates and uploads output and deliverables data to sponsor data systems.
• Prepares and delivers presentations to sponsors on progress
• Helps in the development and review of work plans.
• Creates technical content, owning the content, true experts at an advanced level (maybe the most senior technical person).
• Serves as the primary author for technical deliverables (e.g., reports, presentations, manuscripts).
• Gathers and aggregates data to provide a summary / high level overview.
Quality Assurance:
• Ensures technical deliverables are consistent with best practices in the industry / subject and meet client / funder contractual obligations
• Identifies areas for improved efficiency or effectiveness within prescribed parameters, and institutes enhancements to procedures.
Qualifications Requises
• Bachelor’s Degree or its International Equivalent in one of the following specialties: Logistics, Supply Chain Management, Economics, Finance, Business Administration, or Public Health. Master’s Degree preferred
Conditions particulières
Experience:
• Typically requires 8+ years of relevant experience in technical implementation of large projects and/or programs – may manage activities of lower-level staff, however, main function is individual contributor.
• Documented experience providing technical assistance, capacity building and business development in the specific technical domain. Experience working in Haiti on health or other development projects preferred.
• Excellent oral and written communication skills in English and French required; fluency in Haitian Creole preferred.
• Prior work experience in a non-governmental organization (NGO), government agency, or private organization.
• International or Domestic (US) Program Development or Program management preferred.
Typical Physical Demands:
• Typical office environment.
• Ability to spend long hours looking at a computer screen and doing repetitive work on a keyboard.
• Ability to sit and stand for extended periods of time.
• Ability to lift 5 - 25 lbs.
Technology to Be Used:
Personal Computer, Microsoft Office 365 (i.e., Word, Excel, PowerPoint, Skype/TEAMS, email), office telephone, cell phone and printer/copier.
