As Assistant Plant Manager you will provide oversight in administrative procedures. This job requires leadership skills and knowledge in administration.
Fonctions
• Assist the Plant Manager in organizing and managing day-to-day administrative activities for a better synchronizing of operations activities.
• Assist the Plant Manager in managing team of workers in achieving daily goals.
• Assist the Plant Manager with managing plant activities and coordinating employees.
• Organize appointments, schedule meetings, seminars, travels, of documents presentation, room reservations, etc.)
• Filter calls and greet individuals
• Write reports, notes, etc.
• Process and communicate decisions, memos, contracts internally and externally
• Perform document typing, mail processing and e-mail management
• Receive checks for payment for suppliers and do the necessary follow-ups
• Assist the Plant Manager in the management of driver outings and do the necessary follow-ups
• Monitor purchases daily
• Ensure regular inventory, requisition and distribution of office equipment and cleaning products.
• Ensure the follow-up of quotation (Proforma) requests made by the Departments
• Ensure the control and renew the insurance policies of the Company's vehicles, trucks and motorcycles
• Make the monthly fuel request for gasoline vehicles (gasoline)
• Ensure follow-ups with service providers for specific services
• Ensure the payment request from suppliers with regard to the operation of the CFC
• Ensure the management of the petty cash of CFC operations
• Collaborate with all departments for better follow-up on their requests
• Any other tasks requested by Management
Qualifications Requises
• Bachelor’s degree or Diploma in Administration Diploma. Master of business administration (MBA) preferred
• At least 5 years of relevant experience is a plus
Conditions particulières
• Excellent problem-solving skills
• Good communication skills
• English, Spanish speaking preferred.
