The Administration Director is accountable for direct oversight of the functions of the Administration department: Office Infrastructure (Head Office, Branches and Archives) and Resource Management (Fleet Management, Fixed Assets and Inventory) and Archives. S/he ensures an adequate system of procedures, internal controls and policies to ensure effective and efficient use of Company resources in the procurement and utilization of Company assets. S/he provides direct oversight, mentoring and coaching to administration staff, leads long-term organizational planning and development of Company infrastructure (namely, head office and branches), manages the administration budget for the Company. S/he is a member of the Management Team and the Crisis Management Committee.

The Administration Director is accountable for direct oversight of the functions of the Administration department: Office Infrastructure (Head Office, Branches and Archives) and Resource Management (Fleet Management, Fixed Assets and Inventory) and Archives. S/he ensures an adequate system of procedures, internal controls and policies to ensure effective and efficient use of Company resources in the procurement and utilization of Company assets. S/he provides direct oversight, mentorin branches), manages the administration budget for the Company.Crisis Management Committee.

I. Business Advisory & Partnership
? As a Member of the Management Team and Crisis Management Committee, contributes to SFF's overall business strategy and delivery
? Establishes credibility to deliver leadership to deliver informed and influential input to internal and external stakeholders with respect to Company infrastructure and resources.
? Communicates and interacts with other departments across the organization including, Finance, Operations, IT, Human Resources, Legal , Internal Controls and Audit to advise and resolve issues pertaining to administrative services

II. Policies, Procedures & Compliance
? Maintains and elaborates documentation on department policies and procedures and initiates development of new policies and procedures when needed
? Ensures compliance with the defined sign-off hierarchy for all activities in the department
? Ensures transparent and understandable documentation
? Periodically review administrative systems, policies and procedures to ensure their effectiveness and control information to safe guard the Company's operations and assets

III. Setup, manage, and maintain Company’s infrastructure
? Identify infrastructure requirements, review options in collaboration with the Operations, IT and Security and negotiate terms in strict collaboration with Legal department
? Direct the assessment of the SFF’s facilities and physical infrastructure needs and oversee the ongoing planned maintenance and repair of SFF infrastructure and equipment
? Coordinate and manage capital improvement projects as well as other budgeted projects in consultation with management and user departments
? Establish high-quality infrastructure and capabilities in areas of facilities, utilities, and communications equipment in coordination with IT
IV. Logistics management
? Ensure effective and efficient use and of Company’s fleet of vehicles (owned or leased) including maintenance and repair, insurance, security, and tracking and monitoring of use
? Ensure strict compliance with Company policies and procedures in particular as they relate to the transport and transfer of cash
? Prepare and maintain fleet maintenance and replacement plan in consultation with management and department users
? Ensure efficient and safe travel, accommodation and other arrangements for official travel of staff and for visitors to the Company

V. Archives
? Oversee the management of electronic and paper-based Company archives including advising on new records management policies, providing a framework to guide staff in the management of records
? Oversee design and development of filing systems, business classification schemes and undertaking of records surveys
? Identify the most appropriate records management resources and establish retention and disposal schedules in compliance with local and international regulations
? Advise on new records management policies, providing a framework to guide staff in the management of records
VI. Administration Services
? Ensure department objectives and priori¬ties are focused on meeting Company needs effectively and efficiently
? Develop and constantly improve SFF's fixed asset tool used among others for budget planning and monitoring of fixed assets
? Oversee receiving of goods, asset allocation and movements, and records retention regarding all capital assets
? Oversee storage activities including inventory control and distribution of centralized supplies and equipment
? Oversee the development, implementation, and coordination of telephone, office and duplication equipment, and mail

VII. Training & Coaching
? Enables the employees of the Administration department to fulfill their job requirements
? Plans, organizes, directs and evaluates the performance of assigned managers and staff
? Actively grows the abilities and skill of the department members through formal training programs, mentor ship and hands on learning
? Regularly monitors performance and provides coaching for performance improvement and development
? Establishes performance requirements and personal development targets
? Motivates team members to pursue ongoing learning
? Provides a department environment that fosters personal and professional growth for department members to encourage loyalty, openness of opinion and constant curiosity

Required Knowledge, Education and Experience
? University degree in Management or other related field
? More than five (5) years of experience in a position of increasing responsibility or equivalent combination of education and experience
? At least two years of experience in leading a team a highly skilled employees
? Experience in the Facilities Management preferred
? Demonstrated desire to add significant value within an environment with great growth potential

? University degree in Management or other related field
? More than five (5) years of experience in a position of increasing responsibility or equivalent combination of education and experience
? At least two years of experience in leading a team a highly skilled employees
? Experience in the Facilities Management preferred
? Demonstrated desire to add significant value within an environment with great growth potential

? Leadership with teamwork orientation
? Interpersonal/coaching
? Effective communication
? Decision making
? Confidentiality and ethical
? Motivating
? Networking
? Thoroughness
? Analytical and technical capacity
? Organizational
? Problem analysis
? Problem solving
? Prioritizing and handling multiple tasks
Language
Haitian Creole, French and English

Cover letter and resume