USAID Feed the Future Haiti Resilience and Agriculture Sector Advancement (HRASA) is a 5-year activity implemented by DAI. HRASA will build on USAID’s decades of investment in the Haitian agricultural sector and catalyze the resourcefulness and innovation of Haitian market system actors to transform agricultural market systems so that they are more competitive, inclusive, and resilient—ultimately advancing Haiti’s food security, sustainable economic development, and the Journey to Self-Reliance (J2SR). HRASA’s overarching goal is to increase individual, household, and community resilience through strengthened, well-functioning, and inclusive market systems. While Objective 1 activities will focus on improving the efficiency/ effectiveness of existing market system actors, Objective 2 will stimulate and expand PSE and investment in agricultural market systems. Objective 3 will target subsistence farming households, strengthening their capacities to participate in market system opportunities emerging from activities under Objectives 1 and 2. All activities will take place in the communes in the two defined Resilience Focus Zones (RFZs) highlighted in the Activity scope of work. However, the focus of these activities will vary, depending on the circumstances and selected commodities prevalent in each region.

The Procurement Manager/Specialist will conduct procurement of goods and services. S/he will ensure integrity, fairness, and openness in procurement processes as well as adherence to policies, procedures, and controls. S/he will be responsible for gathering complete procurement related backup documentation and auditing prior to submission to the Finance Team. S/he will develop and release solicitations, and conduct price/cost/reasonability analyses, as well as perform any other related duties as assigned.

Objectives and Duties:

Audit
• Prepare complete backup documentation for procurement purchases and submit to project’s Finance Team.
• Conduct daily reviews of procurement-related backup documentation to ensure completeness, accuracy, and compliance.
• Perform regular spot audits of procurement files.
• Assist and collaborate in external or internal audits as necessary.

Policies & Procedures
• Ensure integrity, compliance, fairness, accuracy, and openness in procurement processes.
• Ensure adequate competition is achieved, as per DAI and USAID policies and procedures.
• Help other project staff become more familiar, and understand, HRASA policies and procedures as related to procurement.

Procurement Management Systems
• Enforce use of DAI’s operations and procurement systems (TAMIS).
• Maintain electronic procurement records and files in various DAI’s online system platforms.
• Help DAI staff understand the use of procurement systems as necessary.
• Manage Procurement Team staff members, coordinating work, and carrying out annual performance evaluations.

General Acquisition & Procurement Responsibilities
• Solicit bids and quotes from vendors in adherence with policies and approved requisitions and quarterly procurement plans.
• Monitor, track and expedite all project procurement activities and delivery status of goods/services.
• Gather current pricing information independently.
• Conduct price/cost/reasonability analyses.
• Help non-procurement staff understand the requirements for submitting accurate and thorough requisitions, cost estimates, statements of work, or to determine other technical specifications.
• Determine source selection methods for complex procurement to ensure compliance.
• Assist project staff in coordinating meetings, facilitating discussions, and developing briefings in support of the source selection process.
• Prepare cost evaluation data and source selection documentation.
• Ensure procurements are approved by the required DAI authorities and/or client approvals are received before awards are made.
• Through market research efforts, identify and qualify potential suppliers, products, and/or services. Ensure that beneficial, ethical, and open supplier relationships are created and maintained according to procurement policies.
• Maintain procurement file system in DAI’s procurement system (TAMIS).

• University degree in finance, business administration, public administration, economics, or another related field required;
• Minimum five years of experience in finance and accounting, office administration, project operations, and/or human resource management;
• Experience leading and managing the procurement aspects of USAID projects, including a demonstrated understanding of applicable procurement-related US Government contracting regulations.
• Demonstrated knowledge of internal controls and audit processes (e.g. procurement, local subcontract agreements, etc.).
• Fluency in French required, fluency in Haitian Creole desired.
• Demonstrated writing skills in English required.
• Good computing capabilities with working knowledge of MS Word and Excel;
• Strong communications and personnel management skills required.
• Experience working in Cap-Haitian, Haiti is desirable.
• Prior experience working with DAI and knowledge of DAI systems and processes strongly preferred.

The Procurement Manager will report directly to the Director of Finance and Operations (DFO). S/he will collaborate closely with the Finance Team and the Home Office.

Supervisory Responsibilities:
The Procurement Manager will supervise the Procurement Specialist(s), and any short-term consultants performing procurement tasks.

- An up-to-date curriculum vitae;
- A cover letter ;
- Certificate of employment for the positions held and / or similar consultations carried out;
- Copy of diplomas obtained;

DAI reserves the right to terminate recruitment once a local candidate has been found who meets the requirements of the position.