ABOUT AMERICARES:

Americares is a health-focused relief and development organization that saves lives and improves health for people affected by poverty or disaster. Each year, Americares reaches more than 90 countries, including the United States, with life-changing health programs, medicine, and medical supplies. Americares is the world’s leading nonprofit provider of donated medicine and medical supplies. For more information, visit americares.org.

Americares has worked in Haiti since the 1980s, supporting health centers and local organizations with donated medicine and medical supplies both in response to emergencies and ongoing needs. Over the years Americares has responded to the 2010 Port-au-Prince earthquake, Hurricane Matthew in 2016 and, most recently, the COVID-19 pandemic in Haiti. In all, Americares has provided more than $385 million in aid to Haiti since 1984. Americares Haiti earthquake response will build on past work and position Americares for future work in Haiti.

POSITION SUMMARY:

On Saturday, August 14, a 7.2 magnitude earthquake struck the southwestern part of Haiti, 78 miles west of Port-au-Prince. Americares is responding to urgent health needs of survivors and initiated a three-month response. Americares priorities for the Haiti earthquake response include 1) meeting urgent health needs by mobilizing shipments of critical health and relief supplies; 2) supporting the local health system to re-establish and reinforce health services – specifically by mobilizing Haitian medical professionals to staff medical teams in the Sud and Grand’Anse departments.

We are seeking a Finance Manager who will join Americares to provide financial and accounting support in Haiti. The position will oversee financial and accounting activities, including the month and year-end close, monthly cash requests, cash advances to field staff, payment to vendors, payroll processing, and project reporting. This position will support grant compliance as well as support to Finance on quarterly grant reporting to donors. This position will work closely with the Emergency and Global Programs as well as with HQ Finance Field Offices Manager.



DUTIES AND RESPONSIBILITIES:

Accounting

Develops monthly accrual basis financial package, including statement of activities and balances sheet, and supporting reporting package information submitted to headquarters
Initiates monthly funding wire request for field project implementation
Reconciles and maintains accurate ledgers and subledgers using QuickBooks in accordance with local accounting principles and US GAAP.
Prepares and submits monthly balance sheet reconciliation reports, as well as grant, and other financial reporting obligations
Verifies accuracy of expenses, ensure completeness and full compliance with Americares policies and procedures
Detail reviews of statement of activities, including detail review of project accounting codes and expense allocations
Analyzes budget to actual variances
Accounts Payable

Code and enter accounts payable invoices for processing in a timely manner
Post monthly accounts payable entries and complete corresponding paperwork
Responsible for vetting vendors, regularly updating vendor lists, and following Americares procurement policies
Oversees Vendor Management
Ensure proper withholding compliance with local regulations
Travel Advances and Reimbursements

Reviews employee cash advances, travel requests and expense reports for accuracy and compliance
Follows procedures to ensure accurate and timely payment and reconciliation of cash and travel advances, reimbursements for staff and partner travel
Reviews and monitors outstanding advances aging report
Compliance

Ensures that local staff adheres to all Americares financial policies and procedures
Supports internal and external audits
Ensures compliance with local tax laws and regulations
Administration

Ensures that documentation and reporting is organized and up to date in SharePoint and/or Teams
Organizes all administrative paperwork, which may include staff personnel files, benefits, contracts, insurance documents and any other documents related to the programs run in Haiti.
Safeguards Americares assets in country and maintains a fixes asset listing
Attends weekly and monthly program calls to discuss ongoing procurements, activities, policies, and other updates.
Communicates regularly with HQ staff to ensure that all procurements, cash advances, and other disbursements align with existing policies and are within budget. Regular communication with HQ staff, includes but is not limited to the Emergency and Global Programs and Finance Field Operations team.
Provides suggestions on how to improve the effectiveness and efficiency for financial reporting processes

Bachelor’s or advanced degree in accounting
Experience with QuickBooks or any large ERP accounting system
At least 2 years’ experience working in a multinational non-for-profit entity or corporation. Experience with working with Haiti is a plus
Experience with preparing and proposing journal entries on their own based on analysis performed
Experience working with intercompany and multi-currency transactions, is a plus.
A positive, detail-oriented attitude and ability to analyze data and provide detail explanations
Proven ability to communicate effectively with all levels of staff
Self-starter with the ability to multi-task effectively
Expert skills in Excel, including processing and analyzing data from different sources using advanced Excel functionality such as Advanced Formulas, Macros and Pivot Tables.
Familiarity with Microsoft 365 Suite, including Outlook, SharePoint and Teams
Genuine interest in helping to improve the lives and health of people affected by poverty and disaster so that they can reach their full potential
Knowledge of US Government rules and regulations, cost tracking, NICRA rate and A133 audit processes, a plus
Excellent written and oral communications skills in English; multi-lingual with proficiency in French.
Strong problem-solving skills – demonstrated ability to apply creative solutions, work effectively in highly fluid and stressful circumstances

Resume