Description of the project and subsequent activities assigned to the Collaborator:

Due to the high humanitarian needs caused in Haiti by the Earthquake and following tropical storm Grace, Cesvi is providing assistance to the most affected population, planning at the same time programs oriented to resilience and nexus between humanitarian and development phases.

The collaboration will take place in Les Cayes and other field areas, in line with projects’ needs.
Cesvi is currently working in a context that includes both emergency interventions funded by ECHO, ending in November and development interventions funded by DEVCO, ending in October. The earthquake has caused not only damage to structures, but also economic and infrastructure damages
https://www.cesvi.eu/news/haiti-the-deep-wounds-of-a-country-that-needs-our-help/

In this context the figure sought is an Operations Coordinator who can support with his/her experience the crucial areas of management, particularly finance, human resources, logistics and management in general. The employee is part of a precise organizational chart, and relates with the Head of Mission, his hierarchical report and with Program Managers and administrators to support the management and processes.

Keeping in mind the final objective of improving institutional operations and projects efficiency, main goals of the collaboration are described in the table here below:

OBJECTIVES ACTIONS MEASURABLE RESULTS
Logistics and Procurement Support to Field team (Adm. & Program staff) on:

• Ensuring that logistics systems including procurement, transportation, warehouse storage, control of and reporting on the use of supplies are carried out in accordance with Cesvi and Donor procedures and policies
• Ensuring efficient procurement of goods and services in a transparent and accountable manner, ensuring value for money for the organization and justifiable use of donor funds.
• leading on tendering, contracting and international procurement
• Ensuring a clear, well-documented paper trail in systems files
Reports
Timely purchases and payments
Financial & HR management
• Support to field team (Adm&Programme staff) on:
• the preparation of the cash flow needed and the Requests for Funds or Requests for Payment to the HQ
• BFU management and implementation of the activities
• the recruitment process of Cesvi local staff, if additional staff is required
• To monitor and analyze the logistical, administrative and human resources being used and recommending streamlining options and improvement of processes to the Operations.
• To participate in the recruitment of departmental team members, and upon request, participate in the recruitment of other key staff (if relevant)
•
Activities reports

RF and RP

BFU





New proposals and emergency projects • Support the program team in the preparation of proposals, ensuring in particular that proposal budgets include complete and realistic support costs, in coordination with HoM and HQ (Program and Emergency Team)
Concept notes
Activities report

Specific Technical knowledge:
• Strong communication skills (Creole, French, English)
• Ability to work in a team, strong staff management and leadership skills
• Good organizational skills, proactivity and ability to work autonomously
• Flexibility and adaptability
• Very good reporting skills
• Very good representation skills and diplomacy

Previous experience:
• At least 2 years of experience in a support function for INGOs/NGOs
• Demonstrable experience with HR, Log and Finance
• Demonstrated staff capacity building and management skills

The collaborator will directly report to HOM

• A cover letter for this position
• A CV
• A copy of the diplomas obtained
• A work certificate for all the positions mentioned in the CV
• Copy of identity document

Interested parties are requested to submit their application, in a closed envelope with the inscription: “Operations Coordinator”. No later than October 13, 2021, 3 p.m.

Only selected candidates will be contacted for test and interviews.