The Operations Assistant will carry out duties designed to meet the objectives of the day- to- day operations of the project and will carry the following responsibilities

Tasks:

Specific tasks to be completed under this SOW are as follows:

Inventory and material control Management

• Effectively manage the project inventory equipment;
• Will be the main point of contact for the reception of materials (Port-au-Prince and Regional offices). He/She will follow the steps to proper receiving, inspecting and verifying all incoming equipment, furniture and schedule deliveries as needed;
• Responsible to assign labels on new materials/equipment’s purchased by the project or transferred from another project;
• Ensure that the positioning of the stickers on the equipment is respected in a strict and rigorous way;
• Ensure that all standards and exercises for assets accountability and records are in place, and are sufficient;
• Update the inventory tracker day-to-day
• Implement a system to perform the physical inventories at Port-au-Prince and regional offices every six (6) months;
• Reports any discard or difference noticed during the physical inventory;
• Ensure loss reports are submitted promptly with the relevant signatures, and that all records are updated with such losses and write-offs;
• Submit inventory reports at the request by her supervisor;
• Establish, with the support of his supervisor, a system of inventory of obsolete and broken equipment;
• Assist his supervisor in the efficient and effective management of project assets;
• Archive all documents received from Procurement equipment.

General Services Tasks

• Coordinates the maintenance and repair services for all warehouse equipment and office building
• Responsible to distribute the necessary office equipment to employees
• Ensure the proper refill of water and fuel in the offices and the warehouse
• Management of office supplies and project consumables
• Warehouse cleaning management
• Supervise the warehouse support staff
• Perform other duties as may be assigned by her supervisor

• Degree preferred or technical diploma in administration sciences, logistics or related field or equivalent experiences.
• Have a minimum of 3-5 years relevant work experience
• Experience in Fixed asset and Stock management
• Experience working in teams
• General awareness and good knowledge of Office programs including MS Word, Power Point, Excel and spreadsheets
•Fluency in Creole, French and English

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