Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN
agency in the field of migration, works closely with governmental, intergovernmental and nongovernmental partners. IOM is dedicated to promoting humane and orderly migration for the
benefit of all. It does so by providing services and advice to governments and migrants.

Senior Finance Assistant
Under the overall supervision of the Chief of Mission (CoM) in Haiti and direct supervision of the
Resources Management Officer (RMO), the successful candidate will perform the following tasks:

Core Functions / Responsibilities:
1. Receive invoices and payment requests and verify that transactions comply with IOM policies
and procedures;
2. Ensure that the financial transactions are recorded in accordance with the organization
accounting policy PRISM undertaken by the PAP office;
3. Verify and ensure that all TAs processed in the mission are in accordance with the applicable
IOM policy
4. Assist in monitoring open commitments in close coordination with the Finance Officer and
Procurement Logistics unit;
5. Assist in monitoring and clearing of mission vendor accounts; maintain listing of accounts
payable and follow up with responsible units on clearance of outstanding payables;
6. Ensure that authorization procedures for spending limits are in accordance with IOM
regulations;
7. Maintain accurate records of PRISM entries including hard copies of all vouchers and
supporting documentations;
8. Undertake appropriate liaison with banks and the relevant units in HQ and Administrative
Centers;
9. Prepare bank reconciliation of sub-offices;
10. Assist in the analysis of expenditures and variations within projects. Bring to the attention of
the supervisor any relevant financial and budgetary issues on an ongoing basis;
11. Assist in the preparation and revision of BNPs for mission projects; assist in the preparation
of donor financial reports;
12. Assist in making recommendations on both procedural and policy improvements and
efficiencies in accounting/finance area;
13. Ensure the preparation of the monthly payrolls, ensuring that salaries / fees are correctly
allocated to projects consistent with IOM's projectization criteria and necessary adjustments
are made on a timely basis for personal use of official resources;
14. Prepare invoices on a monthly basis for staff seconded from other organizations;
15. Provide accounting support and advice to sub-offices’ finance staff as necessary for efficient
operation at the sub-office level; undertake field visits to sub-offices when required;
16. Perform other duties as may be required.

Required Qualifications and Experience:
• Bachelors or equivalent in Accounting and experience with another international
organization and knowledge of SAP an advantage and 4 years of relevant professional
experience, or:
• High school degree/Certificate in the above fields with 6 years of relevant professional
experience.

Skills:
• Excellent communication and negotiation skills. Excellent written and oral skills;
• Ability to present clear and concise information;
• Ability to work effectively and harmoniously with colleagues from varied cultures and
professional backgrounds;
• Ability to meet deadlines and work under pressure; Good level of computer Computer skills,
(Word, Excel, Power Point, Outlook……), personal commitment, efficiency. Flexibility drive
for results;
• Knowledge of UN and bilateral donor programming;
• Knowledge of financial rules and regulations;
• Respect for confidentiality and discretion in the appropriate areas of work.

Languages:
IOM’s official languages are English, French, and Spanish.
For this position, fluency in English, French and Creole is required (oral and written). Spanish is
an advantage.

Employee UG

Interested candidates should submit a CV with three (3) references and a cover letter outlining
why they consider themselves a suitable candidate for this position. As the subject in your e-mail
application, kindly state your full name and the IOM vacancy notice’s reference code.

Only qualified candidates should apply and only those who have been short-listed will be
contacted. Applications received after the deadline will not be considered.

No Fees:
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.