Fondasyon FONKOZE se yon enstitisyon Ayisyen ki a bi non likratif ki kreye nan lane 1994 pa Pè Joseph Philiipe ak yon gwoup òganizasyon de baz ki gen rekonesans itilite piblik depi 2005. Fonkoze se yon fanmi òganizasyon k ap travay nan kole zepòl pou ofri sèvis finansye ak sèvis ki pa finansye pou tout Ayisyen – sitou fanm yo - jwenn mwayen pou yo retire fanmi yo nan lamizè

Reports to: Fonkoze Foundation Executive Director
Location of position: Port-au-Prince, Haiti

Description:
The Executive Assistant/Fonkoze Foundation and Fonkoze USA liaison (henceforward Executive Assistant) provides quality administrative, logistics and communication support to the Executive Director of the Fonkoze Foundation, to the Fonkoze Foundation board and to the operations of Fonkoze USA in Haiti.
Responsibilities:
In support of the Fonkoze Foundation board:
Support the President of the board and the Executive Director in preparing the board meetings, including help set dates, coordinate with members for transport and lodging, prepare and distribute per-diems, prepare and distribute board documentation, prepare venues for meetings and ensure catering;
Take board meeting minutes, ensure they are properly signed and filed;
Manage the archives of the board;
Organize board events, visits, travel of board members;
Support board committee presidents by helping set dates, organize venues, and take notes at board committee meetings.
Perform any other reasonable task set by the President of the Board
In support of the Fonkoze Foundation CEO:
Maintain the Foundation's paper and electronic archives;
Set-up and maintain the Foundation's grant management database, keep track of reporting to donors;
Set-up and maintain the Foundation's contact database,
Organize Foundation events such as management team meetings and retreats, special central level workshops, trainings and communication events.
Actively participate in internal and external communication initiatives in collaboration with the Fonkoze communications officer;
- Organize the Executive Director's files and take care of her correspondence and agenda as requested;
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- Represent the Foundation in meetings and workshops, receive guests and accompany donors or visitors on field visits;
- Participate in the Fonkoze Foundation Leadership Team meetings and retreats;
- Ensure quick translations of internal documents from Creole to English and from English to Creole;
- Work with the SFF Executive Assistant to organize Fonkoze Family events in Haiti.
In support of the operations of Fonkoze USA in Haiti:
Marketing & Communication
o Translate 3-4 client profiles per month provided by the Fonkoze communication officer;
o Maintain database of client stories/profiles, waivers, and corresponding pictures.
Coordinate approximately 4-6 trips for Fonkoze USA staff, Board and/or donors. This includes participating in them upon request, and coordinating all in-country logistics of the trips to include the following: o Lodging and meals o Airport transfers o Confirm vehicles and drivers o Make arrangements with Foundation staff to select clients to visit and accompany the visitors o Coordinate with Fonkoze USA to build the itinerary for each trip.
Participate in Fonkoze USA team meetings on an ad hoc basis as requested. Requests may include, but are not limited to: o Weekly staff meetings o Annual staff retreat o Fonkoze Family Board Meeting (annually March)

A bachelors degree in administration, management, communication or related field.
At least 3 years of experience in a structured work environment demonstrating proactivity, capacity to learn and take initiatives, attention to detail, rigor and thoroughness.
Competency in MS Word, Excel, and PowerPoint. Experience with Salesforce is an advantage.
Excellent communication skills both oral and in writing in English, Creole and French.
Strong problem-solving skills,
Ability to work independently and with attention to detail.
Strong communication skills including the ability to speak effectively with donors and other key stakeholders.
Excellent diplomatic, interpersonal and communication skills.
Willingness and ability to travel to in-country field operations required.
Familiarity with the political, social, economic and cultural context of in Haiti.

CV
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