The Procurement and Supply Management project will be the primary vehicle through which USAID will 1) procure and provide health commodities, 2) provide technical assistance to improve partner countries’ management of the supply chain, and 3) collaborate with key international stakeholders to support global health initiatives. The Haiti office will work under two of the project’s task orders (HIV/AIDS and Population and Reproductive Health) to provide commodities and supply chain technical assistance.

The Commodity Procurement and Tax Specialist will play a role in placing orders and process the request of TCA exemption and Duty-free waiver to the US Embassy under GHSC-PSM in with coordination with all the related ministries.

1. Work with both operation and commodity procurement to prepare bi-weekly submission of “Taxe sur le Chiffre d’Affaires” (TCA) exemption and duty waiver to the US Embassy
2. Check supplier’s quotes to ensure completeness and accuracy based on TCA exoneration Haitian law requirement
3. Collect approved exoneration from the US Embassy and process them through the Foreign Affair ministries and Ministry of Economy and Finance
4. Prepare Tax exoneration and Procurement reports on a regular basis or as requested
5. Keep the GHSC-PSM leadership informed on any new regulations implemented by Finance Ministry authority related to TCA and duty-free waiver exoneration
6. Process Requisition Orders (RO) as outlined in GHSC-PSM Procurement Standard Operating Procedures (SOPs)
7. Clarify specifications with client/technical specialists to fully understand procurement requirement
8. Identify qualified local and international sources to procure client requested commodities
9. Prepare and issue tender documents to pre-identified vendors or over dedicated website
10. Evaluate offers based on PSM SOPs, taking into consideration relevant criteria and ability to comply with terms and conditions and issue Negotiation Memorandum to justify award selection
11. Prepare purchase order/contract and secure appropriate approval for submission to awarded vendors
12. Ensure day to day data integrity in ARTMIS and all related GHSC-PSM purchasing ERP systems
13. Ensure entire Procurement & Tax exoneration files are archived as outlined in GHSC-PSM Standard Operating Procedures (SOPs)
14. Prepare and submit tracking documents, report or other relevant documentation as requested by the donor or internal superiors.
15. Contribute to vendor Registration database, appraise supplier performance and manage the relationship with suppliers
16. Liaise with Supplier as well as Shipping Officer as necessary to ensure timely collection from suppliers, shipping and delivery as well as collection of proof of delivery (POD)
17. Check supplier invoices and arrange payment within the negotiated timeframe
18. Manage and resolve post contract complaints and issues as per PSM policies & USAID regulation
19. Ensure all stakeholders are informed on order status or any issues related to their orders.
20. Perform other related tasks as assigned by supervisor.

? At least 3 years Procurement experience, preferably in medicines, medical equipment, laboratory reagents and consumables, or other relevant HIV/AIDS, Family Planning, reproductive and maternal child health commodities preferably on USAID projects
? Bachelor’s degree in Administration, Procurement, or any pertinent related field.
? Experience and understanding of the Federal Acquisition Regulations (FAR)
? Knowledge of international Quality Standards such as Good Manufacturing Practices (GMP) and Good Distribution Practices (GDP) and Regulatory affairs desired.
? Strong organizational skills and ability to perform multiple tasks simultaneously, set priorities and work in a team with diverse cultural backgrounds.
? Self-driven with a high sense of quality, accuracy, efficiency and meeting tight deadlines.
? Experience in and knowledge of international logistics preferred.
? Fluent in French, Creole and (technical) English.
? Strong computer skills, including knowledge of Windows and Microsoft Office applications including Outlook, Word, Excel and PowerPoint.

Kindly mention the title of the position "Commodity Procurement & Tax Specialist" in the subject of the email when you're submitting the application.

The Commodity Procurement and Tax Specialist will report directly to the Commodity Procurement Manager or his/her designee.

Curriculum Vitae
Motivation Letter