Named after the light-giving spell in Harry Potter, Lumos is an international children’s organisation founded by J.K. Rowling in 2005. We have a bold mission: to have a world without institutions by 2050. Research shows the dramatic harm that institutional care causes to children and the proven benefits of the alternatives. Lumos tackles the root causes of family separation – poverty, trafficking and discrimination – and transforms care systems around the world. We speak up on behalf of children trapped in institutions and reunite them with their families. And we change education, health and social care systems so every child can thrive.

In January 2015, Lumos began working in Haiti, where an estimated 30,000 children live in more than 750 orphanages. More than 80 percent of the children have at least one living parent and less than 15% of these orphanages are officially registered with the Haitian authorities. The orphanages in Haiti are predominantly privately run and funding is, for the most part, provided by foreign donors, and the practices in many institutions fit the international definition of trafficking in children.

Building Enduring Systems to end Trafficking (BEST)
BEST is a four-year programme funded by USAID, designed to support a major acceleration of the Haitian government and civil society’s efforts to deliver transformative progress on the crime of human trafficking, with a focus on child trafficking.

In partnership with USAID, this nationwide project will meet the needs of victims of child trafficking, protect children at risk of trafficking, and work towards creating an environment in Haiti in which trafficking in persons is consigned to the past. It will lead to a notable reduction in the large number of children who have been placed in institutions and domestic servitude (restavek).

The BEST programme aims to support the Haitian government to develop a robust and efficient multi-agency response, embedded in government agencies and the justice system, that coordinates national and local-level efforts, with support from an engaged civil society sector, private sector, and other interests. Lumos will partner with two key sub-recipients.

The programme will strengthen national response and capacity to tackling trafficking, while ensuring that the state-led response is effectively coordinated and embedded at the grassroots level. In addition to strengthening the national response, the programme will focus on three inter-connected strategic objectives:

1. Behaviour change communications to increase public awareness of the dangers, legal consequences, and various forms of trafficking in human beings;
2. Develop and implement victim-centred services to provide protection and assistance to trafficked persons at the national and departmental levels;
3. Support the National Counter-Trafficking Committee (NCTC), IBESR, and other government, civil society and international partners to effectively coordinate and deliver C-TIP activities.

Job Purpose
The Deputy Chief of Party (DCoP) will be responsible for the day-to-day oversight of operational and administrative functions of BEST, a 4-year USAID funded project, including: finance & accounting, human resources, contractual compliance, office management, and sub-contracts with partners. (Logistics function to be confirmed.)

The DCoP will support the Chief of Party (COP) in the management of the grant. They will oversee coordination of field operations, provide support in the management of sub-grantees, and ensure that the operational and financial activities meet with USAID and Lumos’ standards.

Person Specification:

Skills:
• Highly self-motivated, organised and professional able to work independently
• Ability to work under pressure and meet conflicting deadlines
• Ability to work effectively as part of a team, including with key internal and external actors
• Ability to lead and work collaboratively with teams
• Strong interpersonal, analytical, writing and advanced computer skills
• Ability to be flexible and assimilate new information quickly
• Ability to multi-task and manage priorities effectively
• Strong creative problem-solving skills, especially when under pressure and with limited resources
• Strong organizational and project management skills; extremely detailed-oriented with strong commitment to accuracy
• Absolute discretion when dealing with confidential matters
• Demonstrable ability of collaborating with diverse stakeholders, such as local NGOs, government officials, donor representatives, faith-based organisations and local and international staff

Knowledge:
• Advanced degree in business administration or public administration desired
• Demonstrable knowledge of USAID contract management, policies, procedures, regulations and reporting requirements is essential
• Fluency in French and English (S/3 and R/3) is required along with excellent written communications skills. Familiarity with Haitian Creole is desirable
• Mastery of Microsoft Office Suite (Outlook, Word, Excel and PowerPoint), general comfort level with Internet/Intranet usage and ability to learn proprietary software
• Strong understanding of legal compliance and annual reporting under Haitian law
• Demonstrable knowledge in budget, finance and grant management, ideally of complex budgets (>U$5M)

Experience:
• Minimum 7 years’ experience in operations and finance roles
• Experience of senior project management roles of complex programmes, preferably USAID or another major donor
• Significant experience in establishing, developing and leading teams
• Proven experience of managing all aspects of HR including appraisals, disciplinaries and recruitment
• Significant experience in line managing finance and operations teams
• Experience in senior management positions, with a demonstrable track record in achieving results
• Extensive project management experience gained within the development sector in a similar role
• Experience working in an international organization strongly desire

The successful candidate must understand and adhere to Lumos global security and safety protocols and the Haiti country security plan, ensuring BEST team members do the same.

Safeguarding statement:
• Ensure organisational safeguarding strategies reflect statutory requirements and best practice. Ensure these are understood and implemented within the area of responsibility. There is a proactive and positive Safeguarding Culture. The organisation meets its statutory Safeguarding requirements. Strategic risks are effectively managed
General Safeguarding statement:
Lumos recognises that the rights of safety and security are aligned with its core mission of ending institutionalisation. Effective and robust safeguarding sit at the heart of our mission and values, and accordingly, Lumos is committed to ensuring the safety and protection of children and vulnerable adults in all its work. We expect all staff, associates and volunteers to share this commitment. Lumos will carefully screen all applicants and any offers of employment are subject to appropriate employment and background checks, as well as suitable references from previous employers.

Right to Work:
All offers of employment are subject to evidence of right to work in the country where the role is based.

Job Objectives
Operations
• Oversee the development and implementation of all financial structures including accounting, budgeting, financial reporting and cashflow.
• Produce financial reports which will be fed on a monthly basis to Lumos HQ.
• Advice recruiting managers on the most effective resourcing strategies to ensure roles are filled successfully in accordance with the Lumos Global Safeguarding Policy for Children and Adults at Risk, monitoring the effectiveness of this approach and adapt as required throughout the recruitment cycle.
• Oversee payroll and regular HR reporting ensuring that this is always delivered accurately appropriately and are complaint with the local law (in particular ensuring that anti-fraud and anti-corruption policies and procedures are followed to minimise risks in delivery of project outcomes)
• Coordinate the day to day management of contracts with service providers (e.g., INASSA etc)
• Oversee logistics, procurement, compliance, and people functions (to be confirmed)
• Develop and support the implementation of policies and procedures in coordination with Lumos HQ and in line with USAID regulations
• Develop a transparent grant management system for sub-grantees in coordination with Lumos HQ and provide ongoing support to sub-grantees with the implementation
• Ensure compliance in reporting to USAID, and adherence to both Haitian law and Lumos’ policies and procedures
• Manage, guide, mentor and to Contribute in the development of Lumos organisational Capacity
• Monitor expenditure, forecasting and financial performance.
• Supervise the Finance/Operations team (specific roles to be confirmed)

Leadership:

• Contribute to Lumos key strategic planning documents and reports as required
• Work alongside the programs team and develop an understanding of the program scope to be able to represent Lumos and the BEST project to external stakeholders (Ensure strong internal communications with team members and consortium partners)
• Support the COP in representation, strategic development and quality control duties; and liaise with USAID and government stakeholders to respond to their informational, data and monitoring requirements
• Support and deputise for the COP and DCoP Program in key relationships with USAID, relevant government entities, partners, other implementers and stakeholders
• Serve as Acting DCoP Program when necessary

Resume and Cover Letter