The Procurement and Supply Management project will be the primary vehicle through which USAID will 1) procure and provide health commodities, 2) provide technical assistance to improve partner countries’ management of the supply chain, and 3) collaborate with key international stakeholders to support global health initiatives. The Haiti office will work under two of the project’s task orders (HIV/AIDS and Population and Reproductive Health) to provide commodities and supply chain technical assistance. Chemonics is recruiting a HR Manager to support its growing operations in country.

Position Purpose:

The Human Resources (HR) Manager (level to be determined based on combination of education, experience and needs of the project) will be responsible for managing overall human resource and employee relations needs to meet the objectives of the GHSC-PSM Haiti project. A high level of organization is key to effective functioning in this position. Also, key is an understanding of USAID and Chemonics record keeping and reporting regulations. The HR Manager is the focal point for all the needs of project employees related to personnel policies, procedures, and benefits. The HR Manager will perform the following duties and responsibilities:

Specific tasks to be completed under this SOW are as follows:

• Facilitate project recruitment/hiring process to ensure the hired staff is capable of meeting requirements of respective positions;
• Ensure that any recruitment takes place in full compliance with policies/procedures;
• Advertise positions, seek qualified candidates, invite and encourage prospective candidates for employment with CHEMONICS;
• Ensure transparent and bias-free recruitment process ensuring “no conflict of interest;”
• Coordinate recruitment of local long-term resources; ensure quality control of recruitment process, interview candidates, and make recommendations to the Director of Operations;
• Perform orientations, onboarding and update records with new hires.
• Report progress of recruitment activities to the Director of Operations;
• Ensure that employment files including contracts, amendments, job descriptions, leave entitlements, annual evaluations, and other forms (e.g. severance and final payment) are current and well documented;
• Negotiate salaries with all candidates for long-term and short-term local positions in accordance to USAID regulations and internal policies including accurate completion of biodata forms, salary verification documents, and references checks;
• Coordinate and supervise preparation of employment agreements for all project staff;
• Coordinate preparation of local short-term consultant agreements as well as monitoring and evaluation of consultant performance; ensure that all consultant files are in order and up to date, including copies of consultant evaluations and final deliverables;
• Establish and maintain a database of international/local consultants and resource organizations;
• Manage the local health insurance contract
• Maintain and update the various HR trackers (employee, leave, etc.)
• Nurture a positive working environment
• Provide support to employees in various HR related topics such as leaves, compensation etc and resolve issues and problems.
• Ensure that Chemonics complies with necessary local labor law, including payments to employee benefit funds and serve as the point of contact for local personnel policies and procedures including making recommendations for changes and additions;
• Ensure staff compliance with local policy manual and local labor laws
• Assist project staff with immigration formalities (if applicable);
• Assist the Director of Operations and the Country Director in establishing calendar and process for completing annual employee performance evaluations; train supervisors charged with conducting evaluations of staff members in their components, and monitor compliance with the process;
• Establish and maintain database of all employee contracts with details using Chemonics templates;
• Maintain, review, and improve personnel policies, procedures, and benefits
• Work in close collaboration with the Operations and Accounting departments to manage onboarding, termination and payroll of employees.
• Work in close collaboration with the PMU on HR related issues
• Supervise a team of HR staff (Manager only)
• Any other tasks as assigned by the Director of Operations

• Bachelor’s degree in human resources management, business administration or related field
• Minimum of 5 years of professional relevant work experience;
• Experience working on USAID-funded projects or other donors is required
• Experience managing HR at a large organization (100 employees +) preferred
• Demonstrated knowledge of local labor law
• Exemplary management, communication, and interpersonal skills that promote teamwork and cultivate strong relationships with staff, partners, stakeholders, and beneficiaries
• Proven proficiency in Microsoft Office
• Knowledge of database management
• Fluency in spoken and written English and French is required.

Kindly write the title of the position "HR Manager" in the subject of the email when you send your application.

Reporting:

• The Human Resources Manager will report directly to the Director of Operations
• Chemonics may amend the SOW for this assignment in consultation with the employee.

Curriculume Vitae
Motivation Letter
Bachelor Degree