You will coordinate the provision of responsive, effective, and efficient administrative services in support of the Catholic Relief Services’ (CRS) mission to serve the poor and vulnerable. You will help ensure stewardship of resources and a high-quality service approach are integrated into administrative systems, policies, and procedures.

• Coordinate and report on activities and required resources to ensure cost efficient and quality service delivery from administrative support functions.
• Help ensure administrative systems, processes, and policies are in line with agency standards and donor and local law regulations.
• Engage with relevant external stakeholders (government officials, landlords, service providers, etc.) on assigned administrative matters and help ensure required authorizations and documents are up-to-date.
• Coordinate the efficient use of CP assets and rented facilities. Help ensure fully compliant procurement of office materials and asset management systems.
• Help identify safety issues and ensuring a safe and sound work environment.
• Coordinate the provision of travel and logistics support and services to staff and visitors. Coordinate event planning activities, including delegation visits, trainings and workshops.
• Assist in processing visa forms and obtaining visas from foreign embassies, including coordinating with, HQ, regional and program staff to obtain letters of invitation
• Assign a phone number and a plan to an employee upon receipt of the approval from their supervisor
• Liaise with Digicel for any change in the CRS phone (add/remove number, change plan, etc)
• Report issues to Digicel and ensure they are resolved

• Associate degree in Administration;
• Minimum 2 years’ experience in administrative support functions, with increasing responsibility. Experience with travel coordination and a local or international NGO a plus.
• Additional education may substitute for some experience.
• · Experience and proficient skills in MS Office package (Excel, Word, PowerPoint, etc.) and information management systems.

• Good planning, organizational and time management skills
• Strong customer service orientation with very good communication and interpersonal skills
• Ethical conduct and ability to maintain confidentiality
• Proactive, resourceful, solutions-oriented and results-oriented

Les dossiers de candidature doivent avoir les documents suivants :
- Lettre de motivation
- Curriculum Vitae
- Diplômes

“By applying to this job, I understand and acknowledge that CRS requires its staff to treat all people with dignity and respect and to actively prevent harassment, abuse, exploitation, and human trafficking. Further, I understand that if I am a successful candidate, I will be subject to a comprehensive background check, and my personal/professional references will be asked to evaluate my behaviors related to the above safeguarding-related topics.”