The Haiti Strategic Health Information System Program (HIS) is a five-year, $11.5 million cooperative agreement funded by USAID to build the capacity of Haiti’s Ministère de la Santé Publique et de la Population (MSPP) to take ownership of a comprehensive health information system that enables the integration of health records across various digital and paper-based reporting platforms. The program will support the MSPP in drafting an effective eHealth Policy to address interoperability and set data standards; strengthening Haiti’s national health information system—the System d’Information Sanitaire Nationale Unique, or SISNU—by addressing information and technical gaps; and promoting data-driven decision making at national and departmental levels. In turn, the HIS team will help the MSPP analyze the data provided by the improved national health information system and then use this information to provide better quality care and treatment to the Haitian people.

The holder of this position will be responsible for overall maintenance of HIS premises including supervision of all facilities management staff including the Cleaning Staff; making sure they perform up to the standards expected of each position. The Facilities Manager shall perform the following functions, including but not limited to:

• Provide general administrative support to include:
o Receiving and interacting with visitors;
o Answering and managing incoming calls;
o Maintaining paper and online records;
o Recording, transcribing and distributing notes/minutes of meetings;
o Assist in the planning and preparation of internal and external meetings, events, conferences, workshops;
o Managing the petty cash
o Support the Procurement and Logistics Manager in the procurement process
• Conduct regular physical inspections of the office facilities to ensure that they are in good and clean condition.
• Responsible to set up and implement a preventative maintenance program for all facilities and generators.
• Responsible for ensuring that all work orders for repairs and maintenance are addressed in a timely manner.
• Responsible for quality control of all maintenance and janitorial services.
• Responsible for planning all operations, setting up an in-house maintenance plan and supervising implementation.
• Ensure emergency food supplies are adequate and regularly maintained.
• Manage the facilities maintenance staff and support them to carry out their work.
• Responsible for assigning office space to visitors.
• Responsible for keeping the occupancy projection updated and project any use of hotel rooms.
• Inventory all tools and repair equipment available for their work, determine any deficiencies and present a list of all required equipment to carry out job responsibilities. Work with the Finance & Administration Manager to purchase tools and equipment to carry out the work.
• Prepare and submit a list of all spare parts, fluids and other materials needed to carry out the work on a regular basis.
• Determine what repairs and maintenance should be carried out internally and which should be carried out in the local market.
• Oversee the janitorial and contracted waste management services.
• Prepare and submit regular inventory reports to the Finance & Administration Manager.
• Implement and monitor the generator fuel program in accordance with USAID and DAI requirements.
• Ensure that operational generators always have fuel.
• Work with the fuel supply/vendor representative to physically refill all generator fuel tanks when required.
• Gather and compile accurate generator fuel consumption data and provide this data to deputy director.
• Prepare any staff announcements as instructed
• Carry out any other related duties requested by the Finance & Administration Manager.

• Bachelor’s degree in business administration.
• Minimum of 5 years of experience in the field of hotel management or facilities management.
• Prior experience with international development and/or non-profit organizations, preferably USAID projects or other international donors
• Strong interpersonal, oral, and written communication skills in English and French
• Excellent organizational skills and attention to detail;
• Demonstrated ability to manage complex tasks and prioritize competing demands to meet deadlines;
• Highly computer literate with preferably advanced e-mail word processing and spreadsheet management skills.
Supervisory Responsibilities:
Will supervise support staff (to include: cleaner, housekeeper, janitor etc.)

Reporting and location:
This position will report to the Finance and Administration Manager. This position is based in Pétion-Ville, Haiti with up to 25% travel to the field.