Background
DAI works at the cutting edge of international development, combining technical excellence, professional project management, and exceptional customer service to solve our clients’ most complex problems. Since 1970, DAI has worked in 150 developing and transition countries, providing comprehensive development solutions in areas including crisis mitigation and stability operations, democratic governance and public sector management, agriculture and agribusiness, private sector development and financial services, economics and trade, HIV/AIDS, avian influenza control, water and natural resources management, and energy and climate change.

The Haiti Strategic Health Information Systems Program (Haiti HIS) is an $11.5 million cooperative agreement funded by USAID to build the capacity of Haiti’s Ministère de la Santé Publique et de la Population (MSPP) to take ownership of a comprehensive health information system that enables the integration of health records across various digital and paper-based reporting platforms. The program will support the MSPP in drafting an effective eHealth Policy to address interoperability and set data standards; strengthening Haiti’s national health information system—the System d’Information Sanitaire Nationale Unique, or SISNU—by addressing information and technical gaps; and promoting data-driven decision making at national and departmental levels. In turn, the HIS team will help the MSPP analyze the data provided by the improved national health information system and then use this information to provide better quality care and treatment to the Haitian people

Summary of Primary Duties
The Project Accountant is a key member of the finance team. S/he will play a pivotal role in assuring adherence to financial policies, project policies and procedures, regulations, controls, and reporting systems. The Project Accountant will provide accounting and financial analysis support to the project office and will ensure submission of financial reports based on internal deadlines. This position will ensure compliance of all accounting and financial reporting functions. Responsible for recording costs and day to day general accounting, accounts receivable/payable, payroll, risk management, managing partner relationships, assuring all backup documentation is audit ready, and troubleshooting accounting issues. The individual is also responsible for cash flow analyses, and the overall financial well-being of the project. This position will work collaboratively with local and home office staff but will report to the Finance & Administration Manager. The Project Accountant may perform any other related duties as assigned.
Reporting and location: This position will report to the Finance and Administration Manager. This position is based in Port-au-Prince, Haiti.

Essential Duties

Financial Reporting
• Prepares vendor and remittance tax forms and ensure these are submitted in a timely manner
• Prepares and submits monthly reconciliation reports for review
• Monitors and submits advance, commitment, and grant reports as applicable
• Monitors and reports on partner/vendor payment schedules and obligations
• Assists in preparing information for any contractual financial reporting requirements (if applicable)

Audit
• Supports preparation of internal and external audits
• Supports responses and actions to internal audit comments
• Conducts daily reviews of backup documentation to ensure completeness, accuracy, and full compliance with DAI’s regulations
• Performs regular spot audits on project’s files.
• Ensures backup documentation is uploaded to relevant system according to set deadlines

Policies & Procedures
• Ensures that accounting policies and practices are carried out in accordance with GAAP standards; project internal controls are established and implemented in accordance with DAI policies, USAID rules/regulations and the terms of the contract.

General Accounting/Financial Management

• Initiates wire requests for field project implementation
• Verifies vendor invoices for accuracy
• Verifies accuracy of expenses, and project accounting codes
• Ensures accurate and timely processing of invoices, advances and reimbursements, checks, and wire transfer payments
• Ensures request for payments have appropriate approvals
• Ensures the timely deposit of cash receipts
• Responsible for recording and assigning costs based on approved budget in field accounting system (FAS)
• Performs monthly bank reconciliations and routinely monitors bank account balances
• Compiles backup documentation for all project related transactions, and ensures completeness and appropriate review and approvals are documented
• If applicable, ensures petty cash is maintained according to maximum petty cash policy, and that all petty cash procedures are followed
• Ensures the safeguard of bank checks, cash receipts, and petty cash
• Supports management of banking relationships
• Prepares, reviews, and submits project cost data prior to sending to DAI Washington
• Responsible for maintaining file management systems for soft and hard copy documentation
• Maintains files on grant/procurement/subcontractor documents and modifications as applicable
• Supports periodic cash counts
• Ensures non-billable expenses are thoroughly reviewed and kept to a minimum
• Ensures that foreign taxes paid, if any, are tracked, recorded, and reported to USAID in accordance with ADS guidelines.
• Analyzes and reconciles project inventory on a regular basis ensuring that the value/purchase price of projects assets reflected in the inventory register agrees with the total shown in the cumulative Non-Expendable account balance.
Travel Advances & Reimbursements
• Audits travel requests and expense reports for accuracy and compliance.
• Follows procedures to ensure accurate and timely payment and reconciliation of travel advances, reimbursements for staff and partner travel.
• Reviews and monitors outstanding advances report by paying close attention to advances that have not been settled after 30 days of issuance.
Payroll
• Processes timely and accurate payroll payments for the office and ensures leave balances, and payroll taxes are accurate.
• Tracks and monitors leave balances and liability payments.
• Reviews employment agreement and modifications and updates salary calculations based on local and company requirements.
• Ensures staff compliance with timekeeping policy and procedures.

Financial Systems
• Uses field accounting system (FAS), cloud software for backup documentation, and DAI’s operations system (TAMIS), etc. regularly.
• Communicates with home office system support teams on troubleshooting technical issues.
• Scans and uploads voucher files to DAI’s System for the Electronic Archival of Financial Documentation – BOX.

• B.A. Degree in Accounting, Finance, Business Administration or equivalent.
• 4+ years of relevant experience and progressive responsibility in finance and accounting, office administration, project operations at the mid-level of an organization.
• Minimum 2 years of experience managing USAID funded projects.
• Experience in financial management of USAID projects, including a demonstrated understanding of applicable finance-related USG contracting regulations.
• Accuracy in working with large amounts of data.
• Ability to respond effectively to the time sensitive inquiries.
• Experience with enterprise accounting software, and Microsoft office suite.
• Demonstrated knowledge of internal controls and audit processes (e.g. procurement, local subcontract agreements, etc.).
• Fluency in English is required.

Resume & Cover Letter

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