In partnership with the Ministry of Health and the US Centers for Disease Control and Prevention (CDC), ICAP will conduct a Population-based HIV impact assessment (PHIA) to estimate the population –level impact of the national HIV prevention, care and treatment programs in Haiti. The goal of this project, called PHIA, is to identify the national level key HIV-related outcomes, including HIV incidence, HIV prevalence and HIV viral load suppression, as well as prevalence of high-risk behaviors and uptake of HIV-related services. The objective of PHIA is to measure the reach of the country’s HIV prevention, care and treatment services, guide policy and set funding.

POSITION SUMMARY
The Receptionist and Administrative Associate reports both to the Operations Officer and the Finance and Administration Director and is responsible for providing a high level of general clerical and administration support, ensuring the smooth and efficient function of the ICAP office.
This position is grant funded.

MAJOR ACCOUNTABILITIES

• Support the Operations Director and Finance & Administration Director in maintaining the office filing and document retention systems;

• Distributes mail and helps in the triaging of all correspondence;

• Perform errands that assist daily functions: post office, business phone calls and Performs general reception duties, greets and assists visitors, answers phones cordially, takes messages as needed, direct calls to respective staff and attends to inquiries;

• Where possible, coordinates all travel arrangements for ICAP staff and visitors, both local and international;

• Supporting the Operations Officer in providing technical support and assistance in monitoring of utilities and office building services;

• Helps in coordinating arrangements and sets up trainings and workshops, which include bookings, confirmations and transport arrangements;

• Helps to print, prepare and assemble training materials;

• Control of the inventory stock and assists the Operations Officer in performing smaller purchasing duties for designated equipment, materials, supplies and/or other services;

• Dispatch office supplies and materials for internal;

• Supervises the day-to-day cleaning and maintenance of ICAP Haiti office and equipment;

• Assists office staff in filing, photocopying and other general office duties when required;

• Perform other tasks as assigned by the Supervisors;

QUALIFICATIONS AND EXPERIENCE

• Minimum diploma Secretarial Studies or equivalent qualification.
• Minimum 3 years’ experience in a similar position in an International Organization
• Knowledge of United States Government standard provisions and rules and regulations

REQUISITE KNOWLEDGE, ABILITIES AND SKILLS

• Good interpersonal skills
• Effective writing, verbal and listening communication skills in English and French; knowledge of Haitian Creole an asset
• Very well organized and strong time and task management skills
• Willingness to be flexible and adapt to changing priorities
• Honest and trustworthy, with sound work ethic;
• Ability to work with minimum supervision

NOTE: These are local hire positions and the successful candidates will be employees of ICAP in Haiti and subject to the local terms and conditions of employment, which includes a competitive salary and benefits package.

ICAP is an equal opportunity employer, values inclusion and a diverse workforce. All qualified applicants will receive equal consideration for employment.

Only the resume

NOTE: These are local hire positions and the successful candidates will be employees of ICAP in Haiti and subject to the local terms and conditions of employment, which includes a competitive salary and benefits package.

TRAVEL REQUIREMENTS
Very limited travel/trips.