The Administrative Assistant will support the Logistics Department, and/or other department with administrative tasks to ensure proper filing of key project documents as required by Chemonics procedures. The Administrative and Logistics Assistant will carry the following responsibilities.
Fonctions
Specific tasks to be completed under this SOW are as follows:
• Ensures archiving, digitization and reproduction of logistics documents;
• Collects, sorts, organize and preserve all logistics documents;
• Organize Logistics archives and support establishment of classification and tracking systems to facilitate access;
• Support the management of the electronic archives;
• Performs the organization by month and by year of logistic documents such as logbooks, PAR, waivers form, maintenance documents etc.;
• Contributes to the management of hotel reservations for the employees and assist in Booking travel arrangements;
• Collect all lodging invoices and organize for payment;
• Assist the logistics team in driver and travel management;
• Perform other duties as may be assigned by his / her supervisor
Qualifications Requises
Diploma in Secretariat required
• Minimum of four years experiences in providing administrative and/or logistical support to international NGOs preferred.
• Proven administrative assistance experience
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Good written and verbal communication skills
• Strong organizational and planning skills
• Demonstrate excellent interpersonal skills and ability to be a strong team player
• Present a professional demeanor and exercise professional judgment
• Proactivity and ability to work under pressure
• Ability to work with minimal supervision;
• Proficient writing skills in English and French.
• Good computer skills, particularly in MS Office Software, word processing and spreadsheets required.
Conditions particulières
Kindly specify the title of the position "Administrative & Logistics Assistant" in the subject of the email when you're applying
