Finance and Administration Assistant
USAID Evaluation and Survey Services (ESS), Haiti

Deadline: November 22, 2018

Social Impact (SI) is a Washington, DC-area international development management consulting firm. SI’s mission is to improve the effectiveness of international development programs in improving people’s lives. We provide a full range of management consulting, technical assistance, and training services to strengthen international development programs, organizations, and policies. We provide services globally in the areas of monitoring and evaluation, strategic planning, project and program design, organizational capacity building, and gender and social analysis. SI services cross-cut all development sectors including democracy and governance, health and education, the environment, and economic growth. SI’s clients include US government agencies such as USAID, the Millennium Challenge Corporation, the US Department of State, bilateral donors, multilateral development banks, foundations, and non-profits.

Project’s Objective:
SI is implementing the USAID-funded Evaluation and Survey Services (ESS) project in Haiti. The objective is to provide technical services to design and carry out evaluation activities in support of USAID/Haiti programs. These could include performance baseline surveys, mid-term and final performance evaluations, impact evaluations, and assessments. Through this ESS contract, USAID/Haiti seeks to more cost-effectively and efficiently measure, monitor, and evaluate the impact of US development assistance in Haiti.

Position Description:
SI is seeking a full-time Finance and Administration Assistant to support all accounting (book keeping) activities under the contract, as well as support administration tasks on the project. This is a full-time position based in Port-au-Prince for the duration of the project and will report to the DFA (Director of Finance and Administration).
**Please note: This is a local position. Only Haitian citizens are eligible to apply.**
Responsibilities:
• Book keeping: Record all transactions in the accounting books (or software) under the supervision of the DFA and SI’s accounting Firm.
• Fill in forms for the monthly and annual tax reports for the DGI (Direction Générale des Impots). Proceed to payment after validation of the DFA and SI’s accounting Firm.
• Track the taxes planning and monitor the deadlines to avoid delay and penalties from the tax authorities.
• Assist in the monthly declaration and payment of OFATMA, ONA and any other salary related contributions or withholdings.
• Prepare payment vouchers
• Contribute to the preparation of the monthly Field Office Expense Report (FOER)
• Ensure proper filing and the accounting files
• Keep HR files up to date (Contracts, timesheets, leaves etc)
• Conduct procurement of Services and travels (Car, Hotels, Venue), and follow-up on procurements.
• Mobilize personnel and consultants by arranging travel and lodging.
• Ensure smooth operations by coordinating with drivers, translators, interpreters, venues, caterers, suppliers, activity-specific logisticians, etc.
• Draft Requests for Quotations for purchases below 3000 USD, coordinate proposal reviews, and write justifications for the selection of vendors in accordance with USAID and Social Impact policies.
• Assist the Director of Finance and Administration reviewing and revising legal documentation, as needed, to operationalize the field office, such as leases and purchase orders.
• Assist the DFA in any other Financial or Administrative tasks.

• Bachelor’s degree in Accounting, Business Administration or Commerce. Bachelor’s deegree in accounting is preferred.
• Three years practical work experience in Finance and administration.
• At least 3 years’ experience working with QuickBooks.
• Organizational skills and attention to detail.
• Ability to manage, prioritize, and follow through on multiple tasks in a fast-paced, deadline-oriented environment.
• Strong work ethic and the ability to work as part of a team.
• Fluency in English and French (Good skills in both oral and written).

CV

To apply:
1) Visit our website www.socialimpact.com; 2)Click on “Work with us”;
3) Click on “Careers”; 4) Click “View Opportunities”; 5) Look for the position “Finance and Administration Assistant, USAID Evaluation and Survey Services (ESS), Haiti”.

Only selected candidates will be contacted. Please, no phone calls.

SI is an EEO/AA/ADA Veterans Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.