In partnership with the Ministry of Health and the US Centers for Disease Control and Prevention (CDC), ICAP will conduct a Population-based HIV impact assessment (PHIA) to estimate the population –level impact of the national HIV prevention, care and treatment programs in Haiti. The goal of this project, called PHIA, is to identify the national level key HIV-related outcomes, including HIV incidence, HIV prevalence and HIV viral load suppression, as well as prevalence of high-risk behaviors and uptake of HIV-related services. The objective of PHIA is to measure the reach of the country’s HIV prevention, care and treatment services, guide policy and set funding.
Fonctions
POSITION SUMMARY
Under the direction of the Director of Finance and Administration will be responsible to assist the finance department and support the implementation of the ICAP in Haiti finance.
This position is grant funded.
MAJOR RESPONSIBILITIES
• Adheres to sound accounting and financial principles to ensure financial integrity of the ICAP Haiti office and PHIA project;
• Responsible for maintenance of the Office's financial filing systems;
• Supports maintenance of tracking systems for PHIA specific procurement, program inventory, action memos, approvals, and other administrative tasks;
• Prepares reviews, approvals, and verification of payment vouchers;
• Adheres to financial procedures, including documentation and justification standards, in line with ICAP Standard Operating procedures (SOPs), Donor’s policies and regulations as well as Haitian laws;
• Ensure that adequate funds are available for project activities such as meetings, trainings, traveling and other expenses, and monitor their proper utilization in accordance with established rules and regulations.
• Review purchasing, travel, personnel, and other financial transactions for accuracy; completeness, proper authorization and compliance.
• Prepares bids/quotes solicitations for HaPHIA
• Prepares payment request for HaPHIA APs
• Prepare Check Payment Coding Sheets for preparation of Bank Payment Vouchers.
• Prepares requests for replenishment of petty cash fund, fuel fund, revolving fund, and other floats and facilitate timely replenishments.
• Ensure that settlements of travel, training and other business advances are settled in time.
• Follow up liquidation of long all advances and tracks all outstanding advances
• Ensure that transactions are properly coded and entered into the computerized accounting system.
• Take periodic backup and ensure integrity of QuickBooks data.
• Verify and reconcile bank statements with book balances on regular basis to ensure proper cash monitoring.
• Participate in preparation of the monthly and quarterly financial reports; Assist with the
annual audit
• Petty cash management on a daily basis
• Perform other related tasks as assigned to him/her by the immediate supervisor.
Qualifications Requises
Job Requirements
• Associate degree in Accounting or equivalent from a recognized university/college
• Relevant work experience of at least three years.
• Previous experience in International NGOs is an advantage.
• Experience with USG funded NGO is an advantage.
• Ability to work with minimum supervision
• Effective writing, verbal and listening communication skills in English and French; knowledge of Haitian Creole an asset
• Very well organized and strong time and task management skills
• Strong analytical and problem solving skills
• Computer skills including the ability to operate computerized accounting, spreadsheet and Word processing programs at a highly proficient level
• Knowledge of Quick books an advantage
• Ability to work in a team environment.
Conditions de travail
TRAVEL REQUIREMENTS:
• Travel to regions where survey is being conducted at approximately 10% time
