In partnership with the Ministry of Health and the US Centers for Disease Control and Prevention (CDC), ICAP will conduct a Population-based HIV impact assessment (PHIA) to estimate the population –level impact of the national HIV prevention, care and treatment programs in Haiti. The goal of this project, called PHIA, is to identify the national level key HIV-related outcomes, including HIV incidence, HIV prevalence and HIV viral load suppression, as well as prevalence of high risk behaviors and uptake of HIV-related services. The objective of PHIA is to measure the reach of the country’s HIV prevention, care and treatment services, guide policy and set funding priorities.

POSITION SUMMARY:
Reporting to the Procurement and Logistics Officer, the Fleet Management Officer will be responsible for selecting and maintaining all operational vehicles, including day-to-day vehicle monitoring and reporting, reconciliation and analysis of vehicle/fleet operation expenses as well as other logistical-related issues of ICAP Haiti office.

This is a grant funded, One year contract, Non-Renewable.

RESPONSIBILITIES:
• Oversee assigned vehicle operations and make direct reports on their performance and other operational requirements for the survey vehicles
• Conduct analysis of vehicle status and make recommendations for timely replacement, including type of vehicles, in order to improve cost-efficiency
• Research parts availability, maintenance, repairs and cost on emergency vehicle breakdowns
• Supervise and, if necessary, undertake the timely repair and servicing of damaged vehicles in order to minimize downtime
• Ensure preventive maintenance programs are carried out as per schedule and monitor post repair performance of all vehicles
• Obtain and follow up on vehicle licensing, registrations and permits for both ICAP vehicles and hired vehicles with the car hire
• Supervise activities related to dispatching, routing, and tracking vehicles including sample and supplies vehicles
• Ensure logistical ground safety for all survey teams by securing that all vehicles are fitted with all necessary security alarms and car tracking machines
• Plan, organize and manage the deployment of vehicles to ensure that the work is accomplished in a timely manner consistent with organizational requirements.
• Support the Procurement and Logistics Officer in direct investigations to verify and resolve vehicle complaints and breakdowns.
• Perform and maintain vehicle hiring inspections to make sure all vehicles meet the ICAP and survey requirements
• Maintain daily vehicle inspection reports.
• Oversee proper use of fuel rations; maintain log and account for fuel and oil usage including monthly fuel reconciliations for all vehicles. Ensuring all fuel reports are accurate and timely.
• Work closely with the Procurement and Logistics Manager to oversee and schedule fleet maintenance and repairs with car rental company for hired vehicles and service provider for ICAP vehicles
• Develop, maintain and ensure adherence to disciplinary procedures for drivers and coordinate their orientation program during the data collection.
• Review or coordinate the review of driving permits for all car hire drivers to make sure they have all the necessary permits and driving licenses.
• Oversee proper maintenance of parts and non-medical consumables’ inventory for the survey and laboratory team.
• Support the Procurement and Logistics Officer in clearance of survey and laboratory supplies with the broker
• Support the Procurement and Logistics Officer in inventory management of all office property and survey and data equipment/supplies.
• Support the Satellite Laboratory Logisticians in the transportation of lab supplies on set up of Satellite Laboratories.
• Any other duties as assigned

MINIMUM QUALIFICATIONS AND EXPERIENCE
• Minimum College Diploma in Fleet Management, Logistics, Business Administration or equivalent
• Minimum 2 years’ experience in a similar position in an International Organization or a haulage company


PREFERRED KNOWLEDGE, ABILITIES AND SKILLS
• Good knowledge of Haiti Road Traffic regulations and requirements.
• Good interpersonal and team building skills;
• Excellent analytical and problem solving skills;
• Effective writing, verbal and listening communication skills;
• Attention to detail and high level of accuracy;
• Ability to maintain a high level of accuracy confidentiality concerning organization files;
• Very effective organization and time management skills;
• Be flexible, honest and trustworthy and with sound work ethics;
• High ethical standards and professionalism.
• Good French, Creole and English, speaking and writing

TRAVEL REQUIREMENTS
• May require periodic trips to partner sites, field sites and/or off-site meetings within Haiti.