Context
Under the U.S. Feed the Future initiative to address food security and support the agricultural sector in Haiti, USAID is funding “Appui à la Recherche et au Développement Agricole (AREA)”, a five year project (2015-2020) implemented by University of Florida which promotes research, technological innovation and extension services that address the needs of farmer organizations and women in farming and rural development activities.

Position Description
The Administrative Assistant will provide support to General Administration and Logistic units under the supervision of the Administration and Fiscal Manager. The ideal candidate will have good training and will be experienced in handling a wide range of administrative related tasks.
Key Responsibilities
 Assist the Administration Manager with daily schedules and duties
 Provide general administrative support to the UF Haiti team including:
o Receiving and interacting with visitors
o Planning transport and travel arrangements
o Drafting correspondences for the technical staff
 Provide Administrative Support in making arrangements for meetings, conferences and workshops. (updating lists of participants, confirming attendances, and preparing all forms related to event planning)
 Perform general office/facilities duties including:
o Managing the petty cash funds and preparing related reports
o Managing the inventory of office supplies, ordering additional supplies and materials as
needed.
o Assist with procurement of services and goods by preparing the requisitions, purchase
orders, payment requests and all procurements forms and templates
 Supervise general maintenance sevices and staff

Skills and Experience
 Education: Technical studies as Administrative Assistant or Secretarial studies.
 Experience: Excellent proficiency and/or proven practical experience on standard office
software (word, excel, outlook, power point); prior experience in procurement as well as familiarity with USAID funded projects will be an advantage.
 Language: Excellent verbal and written communications in French and good working knowledge in English.

Personal Characteristics
The successful candidate will have the ability to:
 Prioritize work assignment and meet deadlines  Work as a team member and manage under pressure
 Present a high degree of maturity, honesty, trust, and integrity.
 Demonstrate excellent organizational skills; accuracy and attention to detail;

Documents and closing date
Applicant file must include: Letter of motivation, CV, copies of diplomas and certificates