Under the supervision of the Country Director, the Program Development / Grants Manager will be responsible for program development and quality components of J/P HRO programs and overseeing the M&E department. Specifically s/he will:

- lead writing and submission of donor reports and assist in the co-ordination of donor-related activities with a wide range of stakeholders;
- oversee program information management tools to ensure compliance. Support the M&E team with indicator tracking, monitoring and reporting;
- Ensure quality program planning, design and delivery

Program implementation performance

- Overall serves as point of contact for grants’ management
- Lead the program reporting process, review project narrative and financial reports; Responsible for donor reports as well as internal reports;
- Guide Program Managers in the implementation of grant opening meetings;
- Support the design and implementation of studies (case studies, needs assessments, evaluation studies);
- Dispatch tasks to M&E officer for M&E needs with regards to report writing;
- Liaise with finance regarding donor financial reports


Proposal Writing and Reporting
- Support grant proposals writing; and coordinate the appropriate contributions from the different program departments: coordinate the collection of relevant information from J/P HRO program teams for proposal preparation and edit draft proposals for accuracy, completeness and clarity to ensure high-quality proposals in accordance with grant/donor requirements and deadlines;

- Act as lead on coordination and development of donor reports, ensuring high-quality of final submissions in accordance with grant/donor requirements and deadlines;
- Lead on the submission of hard copies of reports to local donors;
- Coordinate with Finance and program departments to develop budgets and facilitate discussions around costs and budgets;
- Collaborate in defining and implementing project funding strategies: conduct inter-department meetings to identify and prioritize funding needs;
- Represent J/P HRO in donor, partner or cluster meetings as necessary;
- Dispatch tasks to M&E manager for M&E needs with regards to proposal development.


Monitoring & Evaluation
- Support the M&E department with the defining, monitoring and updating of Project targets and indicators;
- Participate in the documentation of lessons learned and best practices of the different programs;
- Ensure high standards of information management and quality are met. (Sales force)


Tools development& Staff Capacity building

- In concert with the M&E staff, ensure that program staff has the necessary tools to collect data and prepare project reports on a timely basis;
- Provide analysis and feedback to Program and project managers on project reports and highlight "red flags" regarding delays and challenges from the program implementation;
- Support Program managers in expense tracking and budget monitoring;
- In concert with the Program managers assess development needs regarding grant management and liaise with appropriate personnel to address the needs;
- Carry out training and/or refresher training in the area of grant management for the program staff, as needed.

Funding research

- Support the organization’s funding research as needed;
- Liaise with local donors for grant-related information as needed;
- Provide timely advice and information on funding opportunities, requirements and procedures;

Donor Relationship Management

- Provide support to Country Director and Program managers in the maintenance of communications with donors regarding grant opportunities and ongoing projects as needed;
- Support Program Managers in the presentation of current programs and activities to donors and visitors, including field visits;
- Provide assistance in resolving issues and conflict with funding/donor agencies.
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Administrative support
- Provide support in archiving and administrative follow up of donor-related letters and communications, including hard and soft copies;
- Provide support in the development of policies, guidelines and protocols of the program Department;

- Bachelor’s Degree in Administration, International relations, Development or other relevant academic background ;
- Minimum of 3 years of work experience (required);
- Minimum of 3 years of experience in writing in a professional setting in English (required);
- Minimum 3 years budget management experience – ability to put together a budget and to follow up on expenses, track grant disbursements (highly desirable);
- At least 1 year of experience in drafting proposals for major development agencies;
ECHO, USAID, World Bank or for an NGO (required);
- Previous work in monitoring and evaluation;
- Previous work with non-governmental or international organizations (required);
- First-hand knowledge of the Haitian context (desirable).


- Superior written communication skills, evident through written proposals or other submissions in English (required); Fluency in Creole (desirable);
- Excellent interpersonal skills with the ability to effectively network and manage a variety of relationships in a multicultural environment;
- Proven team management skills;
- Solid organizational skills and capacity to prioritize and work productively and accurately while under pressure in a fast-paced, demanding environment;
- Flexible work attitude, ability to meet unexpected demands and capacity to work both in a team environment and independently;
- Strong computer skills with MS Word, Excel, and PowerPoint;
- Integrity and commitment to humanitarian values.

Pour postuler à ce poste s'il vous plaît soumettre votre curriculum vitae, lettre de motivation, y compris une copie des diplômes au Département des Ressources Humaines.

Le titre du poste "Project Development and Grant Manager" doit apparaitre dans le sujet de votre demande; autrement, votre candidature ne sera pas prise en considération.