This position will lead special project activities and manage the development, implementation and monitoring of project plans and coordinate various events, as well as taking care of all events logistics. This position reports to the Finance & Administration Manager and works closely with different stakeholders.
Fonctions
• Meet with stakeholders to understand the purpose of the meeting or event
• Plan the scope of the event, including its time, location, and cost
• In close collaboration with UNIQ, coordinate the logistical planning of the research conferences
• In close collaboration with local partners and the ministry of education, coordinate the logistical planning of the national literacy conference
• In close collaboration with FONHEP and school officials, coordinate the logistical planning of school-based events, such as Literacy Day Celebration
• Solicit bids from venues and service providers
• Work on quote analysis and retention agreements for vendors
• Inspect venues to ensure that they meet the requirements
• Coordinate event services such as rooms, transportation, and food service
• Monitor event activities to ensure that stakeholders are satisfied
• Review event bills and payments
• Coordinate the logistical planning of the monthly partner meetings
• Work in strong collaboration with the Communications specialist and the media for dissemination when needed
Qualifications Requises
• License in business administration, Logistic management or relevant field
• Experience coordinating special events, preferably in an educational setting
• Finely tuned organizational skills; accurate, detail and results oriented
• Demonstrated ability to plan and produce a variety of large scale, high profile public events
• Solid background in procurement management- USAID procedure is preferable
• Proficient with Microsoft Office programs, mail merge, email and web based searches
• Accounting systems background and orientation.
• Dependability and willingness to take on projects and complete them in a timely manner
• Demonstrated ability to provide high levels on project needs in a fast way.
• Ability to work with little supervision and track multiple processes.
• Excellent communication and interpersonal skills.
• Ability to negotiate and manage contractual obligations
