General Description of the Programme

GOAL’s has been in Haiti since the devastating earthquake in January 2010 and has since then developed a programme portfolio targeting affected communities and supporting resilience building at household and community level. GOAL’s programmes have so far been in both the urban and rural contexts, in Port au Prince and Jeremie, respectively. While continuing its support in Haiti GOAL is transitioning to a much longer-term programming approach linking relief and recovery to development through an integrated system focused development programme approach. GOAL Haiti has developed a strong focus on urban development and building of resilience within urban communities.

General Description of the Role

Reporting to the Assistant Country Director- Systems (ACDS)/Country Director. The main function of the Compliance Officer (CO) is to promote a culture of knowledge of specific donor rules and regulations, as well as GOAL internal processes and policies where relevant, and ensure an understanding of the necessity of compliance with those rules/regulations, processes and policies throughout GOAL/GOAL’s implementing partners and the implications of non-compliance.
This is a critical role in GOAL because of the importance of ensuring compliance with GOAL processes/policies and donor contractual requirements, managing risks arising from non-compliance including that of implementing partners, and maintaining good external donor relationships.

The role is two-fold, with both an advisory and an assurance aspect. On the assurance side the CO will be responsible for completing quarterly compliance reviews of transactions, consolidating action points, and submitting to the HQ Compliance Department for review. He/she will also be responsible for completing pre-award assessments of partner organisations as well as interim and final reviews.

On the advisory side the CO will be responsible for advising various departments within GOAL Haiti on donor and GOAL requirements throughout every stage of the project life cycle including partnership development and monitoring. He/she will also be responsible for designing and delivering training workshops on various donors and GOAL’s rules, regulations and policies and implementing partner (IP) staff in country office

Responsibilities
1. A strong understanding of GOAL and donor requirements from proposal through to final donor audit
a. To gain an understanding of GOAL’s internal procedures as well as donor requirements such as those in relation to procurement, finance, partnerships, etc.
b. To gain an understanding and keep informed of GOAL Haiti programmes with a particular emphasis on compliance risks.
c. Continually building on your understanding of the specific requirements of donors and to understand the type of analysis that donors undertake when they conduct audits with particular emphasis on OFDA/USAID, , the EU (DIPECHO and ECHO), Irish Aid, and other regional and country specific donors as required.
d. To stay informed of and ensure compliance with GOAL’s policies and procedures, including but not limited to Anti-Fraud, Conflict of Interest and Whistleblowing policies, procurement and finance procedures, etc.

2. Quarterly Compliance Reporting
a. Complete quarterly compliance reviews of transactions, using standard GOAL templates and submit to the HQ Compliance Department for review. These quarterly reports require substantive reviews of transactional documents in relation to HR, procurement, and other risk areas, to ensure donor and GOAL processes/procedures have been followed and sufficient audit trail exists. Experience in audit will be an advantage.
b. The CO must keep a record any action points and recommendations from quarterly reviews and submit to senior management in country. The CO will be responsible for following up with relevant management on any action points/recommendations and making sure they are cleared in a timely manner.

3. Training
a. The CO will assist the HQ Compliance Department in the development of country specific training materials, including on-line versions, relating to GOAL’s and GOAL’s donors’ processes, policies, rules and regulations. Training materials will be required for a variety of subjects and for use with GOAL and partner staff.
b. The CO, in conjunction with relevant management in country, will be responsible for scheduling necessary mandatory training for all staff in Haiti and including partner staff where relevant. Once scheduled, the CO will be responsible for delivering the training in a professional manner, keeping attendance and post-test records, and reporting of same to management in country.
c. Training workshops to be delivered include, but are not limited to, training on GOAL compliance policies (Anti-Fraud, Conflict of Interest, Whistleblowing, Code of Conduct) as well as other GOAL policies/procedures as necessary.
d. The CO will also provide training to relevant staff on specific donor requirements such as OFDA/USAID, the EU (DIPECHO and ECHO), Irish Aid and other regional and country specific donors using standard GOAL materials where available or in some cases developing new materials

4. Donor Programme Lifecycle
a. The CO will provide advice as required to various departments within GOAL Haiti, including finance, procurement, logistics and programmes, on various donor and GOAL requirements throughout the lifecycle of a project. This will include advising at proposal stages, agreement signing, partnership development, during implementation (particularly with regards to procurement) and at reporting stages to insure specific donor requirements are taken into consideration.
b. The CO will be required to review new donor agreements and modifications and to present a summary of the main compliance requirements of the agreement to management and staff at the GMM. The CO will also be responsible for organising and facilitating Grant Management Meetings (GMMs) at various stages throughout a grant (Opening, Interim, Closing, and Final). The CO will send out the agenda, present where relevant, document minutes and circulate minutes and actions points to relevant staff after each meeting
c. The CO will maintain all grant files in both hard/soft copy, ensuring that all relevant documents are filed and easily accessible and following GOAL filing guidelines.


5. Partnerships
a. The CO will help ensure that new partnerships are being established and managed in line with the GOAL partnership manual, internal policies/procedures and any donor requirements and make recommendations, including in relation to training requirements of GOAL and partner staff, where necessary.
b. The CO will conduct pre-award assessments of potential partner organisations, assessing a partner’s internal controls, their capacity to manage a grant from GOAL, and the risk associated with the partnership. The results of the pre-award assessment will inform the payment and monitoring schedule of the partner which will be laid out in the partnership agreement.
c. The CO will be responsible for carrying out interim and final compliance reviews of partner transactions and will make recommendations to country management on whether or not full or partial payments should be made to partners.
d. The CO will keep a log of action points and recommendations for each partner and ensure these are communicated to GOAL and partner management in country and that they are being followed up on/implemented in a timely manner.
e. The CO will also make recommendations for training and capacity building of partners based on the results of his/her pre-award assessments and any interim reviews. These recommendations are to be logged and communicated to relevant GOAL country management.
f. The CO will draft new partner agreements, amendments and modifications using existing GOAL templates and taking account of result of any pre-award assessments or interim reviews. When necessary these should be submitted to the GOAL HQ Compliance Department for review.


6. Audit Facilitation
a. Working with in country and/or HQ finance departments where relevant, assist in the facilitation of donor audits – checking documents for completion before handing to auditor(s) for review, keeping a log of documents submitted to auditor, and responding to auditor queries where relevant.

7. Other tasks
a. Providing guidance/support to staff in relation to anti-terrorism and sanctions checking (ATSC) procedures – this will include providing training where necessary and liaising with GOAL HQ Compliance Department in relation to the anti-terrorism checking provider.
b. Support to the CO line manager in Haiti and undertake any other tasks requested by same

Requirements
o University graduate with a background in finance, management, administration or a related field;
o 3/4 years’ experience working in a finance/accounting/audit role;
o NGO experience would be advantageous, preferably in a finance or compliance position, with particular experience with/knowledge of institutional donors such as OFDA/USAID, ECHO, EU, Irish Aid etc;
o Excellent training skills are required, including designing and developing training workshops, and materials, including online materials;
o Languages: Fluent French and English (written and spoken), Haitian Creole a plus
o Experience in performing audits/reviews of systems/controls;
o Experience in reviewing documents/reports with a keen eye for detail;
o Excellent Excel and Word skills and experience in other Office applications;

GOAL has a Staff Code of Conduct and a Child Protection Policy, which have been developed to ensure the maximum protection of programme participants and children from exploitation. GOAL also has a confidentiality policy ensuring the non-disclosure of any information whatsoever relating to the practices and business of GOAL, acquired in the course of duty, to any other person or organisation without authority, except in the normal execution of duty. Any candidate offered a job with GOAL will be expected to adhere to these policies any job offer made is also subject to police clearance. GOAL is an equal opportunities employer.

This Job Description only serves as a guide for the position available. GOAL reserves the right to change this document. GOAL’s work in Turkey is rapidly growing and changing and GOAL reserves the right to change your job title, description or duties, having reasonable regard to your skills. Employees are expected to assume new assignments enthusiastically and perform to the best of their abilities.

Du Lundi au Vendredi, de 07:30 Am à 4:00 Pm, avec possibilité de travailler les samedis

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Les candidatures des femmes sont vivement encouragées.