DESCRIPTION GENERALE DES PROGRAMMES DE GOAL HAÏTI: GOAL has been in Haiti since the Earthquake in 2010 and has since then developed a programme portfolio targeting affected communities and supporting resilience building at household and community level. GOAL’s programmes have so far been in both the urban and rural contexts, in Port au Prince and Jeremie, respectively. While continuing its support to the housing, water and sanitation needs of vulnerable families affected by the earthquake, GOAL is transitioning to a much longer-term programming approach linking relief and recovery to development through an integrated community-led development programme approach.

GOAL’s new Community development program has 4 central pillars:
• Urban Planning
• Building Back Better (through training and campaigning)
• Resilient communities
• Community Disaster Risk Reduction and economic development
OBJECTIF DU POSTE: The Logistics Manager has direct responsibility for the compound management and procurement functions in the GOAL’s offices. The Logistics manager has overall responsibility for the areas of procurement, assets, warehousing and IT. The Logistics & manager supports the Assistant Country Director System (ACDS) in managing assets. The Logistics manager will be held accountable for overall service levels in the logistics department

DESCRIPTION DES RESPONSIBILITES/ACTIVITIES ET TACHES CLÉS
• Ensure policies, procedures, and processes are well-known by staff and are correctly implemented across GOAL and updates and revisions to policies are shared and documented
• Establish and maintain good working relationships with all program management staff and field staff and communicate with them regularly to ensure that logistics and security needs of the program are being met
• Work closely with the ACD-S to ensure the overall unified management of the logistics department under the leadership of the ACD-S
• Submit summary report to ACD-S to ensure monthly Logs Report is submitted to HQ Ireland by 10th of the next month.
• Other task and duties delegated by ACD-S.

PROCUREMENT
• Establish a coordinated, efficient procurement system for all materials, supplies and services that delivers effectively, timely and in line with the GOAL/Donor procurement procedures and policy.
• Ensure that all procurement paperwork is completed, checked, approved and fully handed over to Finance department and any outstanding papers are followed up till the complete closure of procurement loop.
• Support with the enforcement of the procurement authorization chart and assist the ACD-S and Financial Controller in implementation of the relevant processes in place.
• Ensure the proper implementation, use and maintenance of various tracking tools and systems (contract database, preferred vendor database, vendor roster, OTS, etc.), ensuring they are up-to-date and shared regularly with relevant staff
• Coach, supervise, and provide leadership and support to procurement staff directly managed, including the training and capacity building, and timely performance management
• Work with the ACD-S to design and implement systems to ensure the swift treatment of procurement files to ensure the delivery to programs on time, to quality and to budget.
• Effectively liaise, negotiate, and inform suppliers and service providers in order to gain the best value for money on all purchases originating from the Port au Prince Office and high value purchases originating in field offices, ensuring awareness of GOAL procurement policies (e.g. Child Protection, anti-fraud) and processes on payment terms and conditions.
• Support the ACD-S with information necessary for budgeting and procurement planning phases of the program, ensuring that Procurement Plans are in place prior to grant openings and that they remain active, live documents for the duration of the grant until its closing
• Monitor all purchase orders with suppliers to ensure that goods are delivered on time and that the quality of materials is that which is ordered, ensuring supplier invoices and corresponding payments due are validated and processed in a timely fashion
• Ensure the regular review and maintenance of existing supplier contracts in place via the contract database, and monitor supplier performance against their supply and services provided.
• Ensure regular visits are conducted to suppliers regularly to effectively manage and maintain supply relations and to monitor their credibility and capacity
• Ensure speedy import of supplies through Haitian customs

COMPOUND MANAGEMENT
• Ensure expat compound and office in Port au Prince meet acceptable standards for habitation
• Ensure timely delivery of water to both. Solve problems as necessary
• Ensure that cleaning staff are doing their jobs daily

STOCK MANAGEMENT / WAREHOUSING
• Ensure appropriate stock management systems are in place and are adhered to by all staff involved in stock management
• Monitor the suitability of the warehousing spaces to ensure no damage to stocks. Exercise continuous risk assessment and ensure there are adequate mitigation measures in place.
• Ensure all staff are aware of GOAL’s internal procedures for stock management and control and that these controls are adhered to.
• Liaise with programs on schedules of distribution and other site requirements for labour assistance.
• Ensure adequate management and dispensing of fuel from the warehouse and fuel tanks

DONATION IN KIND MANAGEMENT
• Ensure that all donations in kind are fully recorded following the stock management documentation process and recorded in the stock report, the stock database and the DIK report along with full valuation.
• Liaise with programmes to produce reports on the use and distribution of DIK stocks in line with the donor requirements and respecting GOAL standards.
• Guaranteeing the full paper work in place and well classified

ASSET MANAGEMENT
• Ensure that FAR full physical counts are done every 6 months and all appropriate updates are made.
• Ensure that all staff adheres to the asset management controls in place for the purchasing, reception and movement of assets.
• Ensure loss reports are submitted promptly with the relevant signatures, and that all records are updated with such losses and write-offs.
• Ensure that all standards and exercises for assets accountability and records are in place, and are sufficient.
• Work with ACD-S on requirements and movements of assets for emergency preparedness and contingency planning.

IT
• Respond to all IT requests meeting specifications set by IT HQ in Dublin
• Work directly with providers in order to resolve GOAL Haiti communication issues
• Ensure that the IT policy is well known and respected by all GOAL staff.

GOAL anticipates that in the performance of daily activities there will be some tasks requested of the employee that are not stated in this job description. It is therefore an additional responsibility of the employee to be flexible regarding its’ interpretation

EXIGENCES : Profile & Key Attributes
• Valid post-secondary education in related field; university degree preferable
• Prior experience working in similar position in an international NGO, job history in senior positions is mandatory
• Experience of working in difficult environments/emergency contexts.
• Significant experience in procurement and logistics
• Excellent theoretical and practical understanding of supply chain management
• Experience in Fixed Asset and Stock management.
• Understanding of donor policies
• Strong attention to detail and accuracy
• Strong planner, able to multi-task and prioritize competing demands, and ability to work independently
• Conscientious with excellent sense of judgment, mature individual with tact, diplomacy and common sense
• Process oriented with good analytical/logical thinking, proactive with problem-solving skills and creativity
• Honesty with strong motivation to become effective manager of people and resources
• Excellent communication skills with strong negotiating skills
• Excellent inter-personal skills with people from different backgrounds, businesses, and education levels
• Team work experience with recognized ability to coordinate closely with other team members
• Proven ability to manage personnel, delegate and follow-up; must be able to be “multi-task”
• Computer literate with proficiency with Microsoft Office applications and Windows systems
• Speaks fluent French, English and Creole. Good writing skills both in French and English
• Valid driving license and clean driving record

AUTRES COMPETENCES DESIRABLES : Desirable Competencies
• Mechanical experience and skills desired; training experience highly preferred
• Good understanding and knowledge of Finance Management and procedures
• Good understanding and knowledge of Human Resources procedures and regulations

PRINCIPES DE CONFIDENTIALITÉ :
Eviter la divulgation de toute information, que ce soit concernant les pratiques et les affaires de GOAL, acquise dans l'exercice de ses fonctions, à toute autre personne ou organisation sans permission, sauf dans l’exercice normale de ses activités.

Cette description de poste ne sert que de guide pour le poste disponible. GOAL se réserve le droit de modifier, réviser, supprimer, ajouter, en partie / en totalité ce document en tout temps sans donner de motif de celle-ci. Ce que l’employé accepte.
GOAL has a Staff Code of Conduct and a Child Protection Policy, which have been developed to ensure the maximum protection of programme participants and children from exploitation. GOAL also has a confidentiality policy ensuring the non-disclosure of any information whatsoever relating to the practices and business of GOAL, acquired in the course of duty, to any other person or organisation without authority, except in the normal execution of duty. Any candidate offered a job with GOAL will be expected to adhere to these policies any job offer made is also subject to police clearance. GOAL is an equal opportunities employer. This Job Description only serves as a guide for the position available. GOAL reserves the right to change this document. GOAL’s work in Turkey is rapidly growing and changing and GOAL reserves the right to change your job title, description or duties, having reasonable regard to your skills. Employees are expected to assume new assignments enthusiastically and perform to the best of their abilities.

Du Lundi au Vendredi, de 07:30 Am à 4:00 Pm avec possibilité de travailler les samedis.

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