The Haiti Strategic Health Information System Program (HIS) is a five-year, $11.5 million cooperative agreement funded by USAID to build the capacity of Haiti’s Ministère de la Santé Publique et de la Population (MSPP) to take ownership of a comprehensive health information system that enables the integration of health records across various digital and paper-based reporting platforms. The program will support the MSPP in drafting an effective eHealth Policy to address interoperability and set data standards; strengthening Haiti’s national health information system—the System d’Information Sanitaire Nationale Unique, or SISNU—by addressing information and technical gaps; and promoting data-driven decision making at national and departmental levels. In turn, the HIS team will help the MSPP analyze the data provided by the improved national health information system and then use this information to provide better quality care and treatment to the Haitian people.

The position is based in Petion-Ville and reports directly to the Finance and Administration Manager (FAM). The holder of this position is a key member of the Finance/Administration team and play a pivotal role in ensuring integrity, fairness, and openness in procurement processes as well as adherence to policies, procedures, and controls. The main responsibility for this position is to conduct procurement of goods and services. The position requires relevant work experience in the field of procurement and contracting across a variety of industry sectors, contract management, dispute resolution, managing interpersonal relationships and communication, and investigating/following up on vendor issues. The position requires knowledge of the Federal Acquisition Regulations (FAR). The Procurement Specialist will be responsible for gathering complete procurement related backup documentation and auditing prior to submission to Finance Team. He/She will develop and release solicitations, and conduct price/cost/reasonability analyses, as well as perform any other related duties as assigned. Responsibilities of the Procurement Officer include but are not limited to:

Audit
• Prepare complete backup documentation for procurement purchases & submit to project’s Finance Team
• Conduct daily reviews of procurement related backup documentation to ensure completeness, accuracy, and compliance
• Perform regular spot audits of procurement files
• Assist and collaborate in external or internal audits as necessary

Policies & Procedures
• Ensure integrity, compliance, fairness, accuracy, and openness in procurement processes
• Ensure adequate competition is achieved, as per DAI policies and procedures.
• Ensure DAI/USAID and FAR policies, and procedures are followed and enforced
• Help other project staff become more familiar, and understand, the DAI policies and procedures as related to procurement

Procurement Management Systems
• Enforce use of DAI’s operations & procurement system (TAMIS) and other DAI systems as needed.
• Maintain electronic procurement records & files in various DAI’s system platforms.
• Help DAI staff understand the use of procurement systems as necessary.

General Acquisition & Procurement Responsibilities
• Solicit bids and quotes from vendors in adherence with policies & approved requisitions and quarterly procurement plans
• Monitor, track and expedite all project procurement activities and delivery status of goods/services
• Gather current pricing information independently.
• Conduct price/cost/reasonability analyses.
• Help non-procurement staff understand the requirements for submitting accurate and thorough requisitions, cost estimates, statements of work, or to determine other technical specifications.
• Determine source selection methods for complex procurement to ensure compliance.
• Assist project staff in coordinating meetings, facilitating discussions, and developing briefings in support of the source selection process.
• Prepare cost evaluation data, and source selection documentation.
• Ensure procurements are approved by the required DAI authorities, and/or client approvals are received, before awards are made.
• Through market research efforts, identify and qualify potential suppliers (and products/services). Ensure that beneficial, ethical and open supplier relationships are created and maintained according to procurement policies.
• Maintain procurement file system in DAI’s procurement system (TAMIS).
• Work closely with various home office support staff.
• Carry out other duties and responsibilities as directed by FAM.

• Bachelor’s degree in Business Administration or related field
• 5+ years of relevant experience and progressive responsibility in procurement at the mid-level of an organization
• Minimum 2 years’ experience working in a procurement role for USAID funded projects
• Experience leading and managing the procurement & acquisition aspects of USAID funded projects, including a demonstrated understanding of applicable procurement-related USG & Federal Acquisition Regulation (FAR) regulations
• Accuracy in working with large amounts of data
• Ability to respond effectively to time sensitive demands & inquiries
• Proficiency using Microsoft office suite, and other relevant software
• Demonstrated strong problem-solving skills as well as exceptional customer relations (both internally & externally); provides sound business judgment and contractual oversight
• Excellent organizational skills with a willingness to take initiative and be proactive in the procurement process
• Ability to manage and prioritize multiple concurrent bids
• Excellent communications and personnel management skills and ability to relate to people at all levels of an organization and of different multi-cultural backgrounds
• Extremely well organized and self-directed individual with sound technical skills, and analytical ability
• Fluency in English is required

Resume & Cover Letter

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