The Accounting Assistant has primary responsibility for preparing, reviewing and processing bills, invoices and requests documents, performing accounting tasks in the day-to-day operations in the Haiti Office.

Summary of Responsibilities:

A- Accounting Responsibilities
a. Ensure that all expenditures are made in accordance with General Accepted Accounting Principles and HELP’s policies and procedures in the Fiscal Policy and Procedure Manual.
b. Process purchase and payment request, disbursement forms and checks, following HELP’s policies and procedures.
c. Responsible for following up accounts payable, student and supplier advances.
d. Manage Petty cash fund.
e. Perform data entry in Intacct.
f. File supporting documents on Dropbox according to HELP filing protocol.
g. Verify bank and credit card statements.
h. Participate in recruiting, training of Accounting Interns; and supervise Accounting Interns
i. Prepare analyses of accounts payable and producing monthly reports
j. Maintaining account ledgers and assisting in monthly closing
k. Coordinate the deposit of funds received from donors.
l. Assist Accounting Manager in maintaining bank relationship.
m. Assist in preparing books for end-of-year Audit
B- Support to overall HELP activities:
a. Provide additional support as needed and requested by the HELP Direction (e.g. Donor visits, Outreach, fundraising, participation in meetings and HELP activities, participating on interview panels for staff and students, etc).

- Bachelor’s Degree in Accounting or related field.
- 1 year of work experience in related position.

These indicators are used to guide the performance evaluation for this position. Please note, that these indices are not exhaustive but they are meant to help the Accounting Assistant prioritize her/his work and for his/her supervisor to follow his/her performance:
1. Accuracy of financial transactions (e.g. appropriate documentation, accurate data on Intacct, timely processing of disbursement requests, proper and timely filing).
2. Proactive in communicating and resolving issues.
3. Level of discretion in working with sensitive information.

CV and Cover Letter.
Please specify the position you are applying for.

2022-07-05