Summary
The Finance Manager contributes to the overall success of Konbit Sante by effectively managing all financial and accounting functions in the Haiti office. Additionally, the role provides assistance and support on supply chain/logistics, office management, volunteer coordination, and other functions as needed. There is a significant collaboration component with other staff positions. This positon reports directly to the Office Administrator.

Finance & Accounting Duties
• Develop, manage, and maintain the accounting procedures for all Haiti-based finance operations
• Manage and store financial and accounting records in physical and electronic form, as necessary
• Adhere and carry out the financial procedures for the purchase of goods and services
• Ensure that the Quitus is maintained and up to date
• Ensure payroll taxes are paid appropriately to Haiti Tax Authority (DGI)
• Prepare payroll and distribute employee compensation on a monthly basis
• Maintain and manage relationships with banks, partners, collaborating organizations, and other financial entities such as Haiti Tax Authority (DGI)
• Manage and record the expenses of petty cash each month
• Collect loan application forms and share for approval
• Meet Accountant to ensure office financial records are complete on a monthly basis
• Send financial and accounting reports to Accountant on a bi-weekly basis
• Send variance reports to Accountant on a monthly basis
• Complete financial components for the Annual Program Plan and Franchise application, and provide general assistance with the application process (preparation, submission, follow up for additional documentation)
Supply Chain & Logistics Duties
• Coordinate imports with the broker and other parties to ensure distribution of materials to the designated party is documented
• Provide support at weekly Supply Chain Meetings, including note-taking
• Develop policies and procedures related to supply chain, and logistics as needed
• Coordinate invoicing to vendors and partners with Operations and Logistics Manager and Accountant
• Maintain, and manage inventory of assets (purchased and donated) that are in the office, depot, and apartment
o Office Air Conditioner – Organize routine maintenance, provide notifications of supply shortage or issues, update documentation in DropBox
o Truck– Organize routine maintenance, provide notifications of supply shortage or issues, update documentation in Dropbox
o Apartment –Monitor and manage maintenance staff, ensure cleaning is completed, update documentation in Dropbox
o Office and Apartment Power Systems –Monitor and manage battery maintenance, ensure that the battery maintenance form is completed each week and shared with Operations and Logistics Manager, update documentation in Dropbox
Volunteer Management Duties
• Manage Haiti-based volunteers, in terms of interviewing them, obtaining necessary paperwork, and developing relevant policies and procedures
• Assist and manage volunteers to get started in respective roles on projects and with partners, as needed
• Collaborate and coordinate logistics for staff and volunteers during trips
Administrative Duties
• Manage the office in collaboration with the Office Administrator
• Track vacation time for Haiti-based staff members using established forms and procedures; update the live tracking sheet in DropBox
• Complete 1-on-1 progress notes to submit to direct supervisor on a weekly basis
• Coordinate with the Communications and Development Specialist to collect and submit stories based on job purview
• Support and manage the Haiti-based operations, in the absence of the Office Administrator

JOB QUALIFICATIONS
• Proven experience of 2-3 years in finance, accounting, human resource management, or related field.
• Bachelor’s level degree in finance, accounting, or related field
• Degrees in Public Health or Public Administration are a bonus

Resume, Letter of motivation

2022-01-21