The United Nations Office for Project Services (UNOPS) is the largest service provider in the United Nations system, working on behalf of UN departments, IFIs and Governments.

UNOPS has over the years developed a wide range of services able to provide rapid response in complex emergencies. These include initial humanitarian assistance together with complex logistics and procurement, applied baselines surveys and multi-sectoral assessments, as well as emergency preliminary assessments for the design of physical infrastructures for long-term reconstruction or recovery.

UNOPS Haiti Operations Centre has been working in Haiti for over 13 years providing project management, procurement and logistics services for the Haitian Government, other UN agencies and international organizations in communication, governance and engineering expertise.

In accordance with the operational requirements of the Project, the Procurement Assistant shall procure goods, services and non-complex works processes from the local and international markets. The Procurement Assistant shall elaborate the most effective procurement strategy, taking into account the nature of requirement and the prevailing market conditions. The Procurement Assistant shall advise the Project on the full range of procurement issues shall lead and/or participate in contractual negotiations, present cases to review bodies, draft high-value contracts, and resolve contractual issues/disputes.

The incumbent is assigned all or part of the following duties which are performed according to organizational needs and structure:

UNOPS -HTOC

Under the guidance and direct supervision of the Head of the Supply Chain, the Procurement Assistant is responsible for providing administrative support in the management of a variety of procurement and contracting processes and /transactions for goods, services and works for the Business Unit.

Under the guidance and direct supervision of the Head of the Supply Chain, the Procurement Assistant is responsible for providing administrative support in the management of a variety of procurement and contracting processes and /transactions for goods, services and works for the Business Unit.

Administrative Procurement Support Services
Provides a variety of specialized and non-specialized transactional support services, ensuring consistency and quality of work steps completed, as well as optimal information flow:

Prepare tender documents such as SHOPPING, RFQ, non-complex ITB or RFP and other instruments related to market research or market survey such as RFI, EOI;
Assist vendors on proper registration on UNGM and how to participate on UNOPS esourcing tenders.
Register new vendors and update existing ones in OneUNOPS.
Prepare case presentation for review and recommendation by appropriate review bodies, explaining the nature and purpose of the requirement, the procurement process undertaken, the recommendations and basis for award;
Ensure full compliance to the Financial Regulations and Rules of UNOPS and its Procurement Manual;
Provide analytical inputs to the elaboration and implementation of contractual strategies, focusing on the timely delivery of complex requirements;
Support the Procurement Unit in the implementation of effective internal controls while ensuring client-oriented service;
Support the Procurement Unit in the management of requirements, focusing on the analysis of procurement plans and elaboration of appropriate procurement strategies;
Prepares requisitions status reports providing the most updated information about the status of each requisition; and,
Perform such other duties and responsibilities germane or analogous to the functions of a Procurement Assistant.
Client Services Client Relationships/ Stakeholder Management
Actively work with clients to provide and exchange information on a variety of issues in procurement processes and transactions, to deliver correct and timely services.
Provide standardized procurement services, guidance and information to staff of the Business Unit on routine processes and procedures
2. Knowledge building and knowledge sharing

Undertake routine follow up action on procurement QA or Knowledge Management issues on behalf of the supervisor and inform supervisor of status.
Administratively supports the organization and delivery of training and learning initiatives for personnel on procurement

Education

Completion of secondary school is required.
First University Degree in Business Administration, Public Administration, Accounting, Finance, Management or equivalent disciplines will be considered an asset and may substitute for some of the required years of experience.

Work Experience
Minimum of five (5) years of relevant experience in procurement support services in national or international public or corporate organizations.
Experience in working with a range of stakeholders in developing countries is an asset
Applications from women are encouraged
Some experience in UN system organizations is desirable.
Proficiency in computers and office software packages (MS Office) and experience in handling of web- based management systems is required.
Experience in use of Enterprise systems including OneUNOPS is desirable

Language

Full working knowledge of French and English are required.
Knowledge of a second UN or regional working language such as Spanish is an asset.

Please note that the closing date is midnight Copenhagen time or 6:00 PM Haiti time

Applications received after the closing date will not be considered.

Only those candidates that are short-listed for interviews will be notified.

Qualified female candidates are strongly encouraged to apply.

For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post

The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

Work life harmonization – We value our people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options





It is the policy of UNOPS to conduct background checks on all potential recruits/interns.

Recruitment/internship in UNOPS is contingent on the results of such checks.

Contract type:Local Individual Contract Agreement (LICA) Regular/Monthly: This contract is a regular monthly contract, which requires ongoing services during the term of the contract and payments will be made at the end of each month.

Contract level: LICA 5

Contract duration:Open-Ended contract subject to good performance, availability of funds and organizational requirements

CV
Lettre de motivation
Diplomes

2019-02-26