Soliciting price quotes from reputable vendors for the supply of solar panel equipmentpourInternational Business Initiatives| JobPaw.com
Introduction


Description de taches

1.1 OFFER DEADLINES

Emailed offers must be received no later than 3:00 p.m. Eastern Standard Time (EST) on 20, February 2023, to the email addresses provided below. Late offers will be considered at the discretion of the Agent. Submission of RFQ is not an automatic qualification for contract award.


1.2 REPLY TO

Offers must be sent electronically by email. All electronic copies must be sent to the attention of Naomi DuCharme Project Associate at nducharme@ibi-usa.com, copying Elena Ponyaeva, Director of Project Management at eponyaeva@ibi-usa.com, Salima Mutima, Chief of Party at smutima@Haiti-ESSplus.com, and Elmire Petit-de-Brice, Finance and Administration Manager at edebrice@Haiti-ESSplus.com.

1.3 REQUIRED DOCUMENTS

The following required documents comprise the offer:

A. Commodity Schedule
B. Specifications Sheet
C. Offeror’s Summary Sheet

A complete offer must include all the above.


1.4 SOURCE/ORIGIN

All goods and services supplied under this order must meet USAID Geographic Code 937 (the United States, the recipient country, and developing countries other than advanced developing countries, and excluding prohibited sources). The following countries are considered prohibited sources: Azerbaijan, Iran, Russia, North Korea, and Cuba. Offerors are requested to specify the geographic location in which the equipment was manufactured. Further, all items about IT must comply with US Governments Federal Acquisition Regulation (FAR) section 889(a)(1)(B).

1.5 BRAND NAME

IBI will prefer a US Manufactured brand. However, any specific brands and/or models indicated in this RFQ are for description only. Any equivalent substitute, that matches the technical specification in this RFQ will be acceptable.


Profil du consultant ou des consultants ou de la firme

1.6 QUOTES

Offerors may respond to all parts of the Request for Quote as described in the attached Technical Specifications Sheet.

Cost proposals must be quoted on a lump sum, all-inclusive basis. Any taxes or fees are not to be added later. Offers must show unit prices and total prices for each component included in the quote. All items/goods or services, etc. must be clearly labeled and included in the total price. The quote must be a fixed price, expressed in Haitian gourdes or U.S. dollars.

Cost proposals should be valid for at least 90 days.

1.7 BASIS FOR AWARD and EVALUATION CRITERIA

Awards will be made to a responsible offeror whose offer follows the RFQ instructions, meets the technical specifications, meets the origin requirements, and is judged to be the most advantageous to the Buyer in terms of cost, quality of equipment, quality of local service, experience, and delivery. In judging the offers, the following criteria will be used with weights applied accordingly:

I. Technical responsiveness (20%) – Demonstrate full compliance to requirements in the specs sheet. The offeror must submit a catalog or pictorial of the equipment, including brand and model name, and a list of all equipment or service specifications that meet the specs in the specs sheet.

II. Delivery (15%) – Indicate delivery time for all items in the specifications sheet.

III. Comprehensiveness of after-sales services (15%)– Indicate the services to be covered under after-sales service. For example, installation, servicing, repairs, warranty, etc.

IV. Cost (50%) - Based on the total price offer, if deemed responsive to technical specifications (Section 2.0). The higher price offered will receive a correspondingly lower score.


1.8 NEGOTIATIONS

Best offer proposals are requested. It is anticipated that awards will be made solely based on these original cost proposals. However, IBI reserves the right to conduct negotiations and/or request clarifications before award.
1.9 IN-COUNTRY WARRANTY AND SERVICE AND REPAIR

In-country warranty, service, and repair for the equipment are requested. Preference will be given to offerors who certify that a qualified agent in Haiti will provide warranty service, after-sales maintenance, repair, and spare parts. The offeror should include the name and contact information of the in-country agent/dealer or representative of the equipment offered.2.0 Technical Specifications Sheet



SPECIFICATION SHEET*

Line Item Item Minimum Specs Proposed Quantity
1 Solar Panel Minimum of 400 Watts 10
3 Inverter Minimum of 1200 Watts 2
4 Inverter Minimum of 2500 Watts 5
5 Regulator 7
6 Batteries Trojan 18

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Dossier d’appel d’offres

Cliquer ici pour télécharger le dossier complet d’appel d’offres


Envoyer le pli à

Offers must be sent electronically by email. All electronic copies must be sent to the attention of Naomi DuCharme Project Associate at nducharme@ibi-usa.com, copying Elena Ponyaeva, Director of Project Management at eponyaeva@ibi-usa.com, Salima Mutima, Chief of Party at smutima@Haiti-ESSplus.com, and Elmire Petit-de-Brice, Finance and Administration Manager at edebrice@Haiti-ESSplus.com