The United States Agency for International Development (USAID)/Haiti has requested that Social Impact’s (SI) Haiti Evaluation and Survey Services (HESS) conduct a midterm evaluation of the Santé Activity. The Santé midterm evaluation data will guide the ongoing implementation of the four-year project as it will provide a benchmark that will be used to measure programmatic impact, and subsequently help uncover potential weaknesses in program implementation and lead to improvements.
HESS is seeking a local firm to conduct data collection for the Santé Activity midterm evaluation.

Data Collection Activities
The subcontract will consist of the following illustrative activities:

Clearances
The offeror will be responsible for identifying and liaising with the necessary authorities to gain permission/clearances to legally perform all tasks specified in this RFP.

Focus Group Discussions (FGDs)
The offeror will organize FGDs with Activity beneficiaries in selected intervention areas. FGDs will provide meaningful programmatic information and insight on the effectiveness of Santé activities at the community level. The offeror will carry out these FGDs in selected departments where Santé was implemented. ESS anticipates approximately 30 FGDs, 3 per department.

Key Informant Interviews (KIIs)
As part of the evaluation, there will be key informant interviews with health center and hospital medical staff where the Activity is implemented, including with the Departmental Direction of Health (DDS) head, communal health managers and any other relevant local authorities able to provide useful information in the context of the midterm evaluation. ESS anticipates approximately 30 KIIs in total, with 3 per department. The offeror will also conduct KIIs with some Activity partners in the intervention areas.

During the training, the offeror needs to pre-test the questionnaires internally to ensure the instrument’s soundness.

Survey
Sample Size
The offeror will also conduct a survey in the departments where the Activity is being implemented. The survey sample size for the Santé midterm evaluation shall be designed to represent the targeted communes where Santé has been implemented and provide statistics with +/- 4 percent margin of error and 95 percent confidence level. This will be a Santé beneficiary survey.

Survey Instrument
ESS will provide the survey questionnaire in English. The offeror will be responsible for translating the instrument into Creole and putting it into the proper format for android based systems for tablet-based data collection.
The offeror will conduct pilot surveys prior to enumerator training to ensure the instrument’s soundness, using experienced enumerators and/or supervisors.

Reporting
The offeror will be required to submit eight (8) main deliverables, namely:

- Workplan: The offeror is responsible for developing a detailed work plan and schedule within one week of contract award.
- Instrument Translations: The offeror will submit translated versions of the instruments.
- Training Manuals: The manuals will cover roles, responsibilities, and protocols for enumerators, facilitators, notetakers, interviewers.
- Training, Pre-Testing & Pilot Report: This report will describe the activities undertaken during the training and piloting, and identify problems, solutions, and the way forward.
- Weekly Status Reports: This report will cover activities undertaken during the period, the challenges faced, strategies adopted to overcome such challenges, programming of upcoming activities for the next reporting period, and any identified risks related to upcoming activities.
- Detailed Summary Notes of Each FGD: After each FGD, the team needs to meet to write FGD reports, which consist of combined notes from the facilitator and notetaker enriched with details from the audio recordings. The detailed summary notes will cover the raw qualitative data, which will inform ESS about findings from the field. They must be in French, stay as close as possible to the verbatim notes, and contain as many quotes, explanations, and/or stories as possible.
- Detailed Summary Notes of Each KII: After each KII the interviewer must write KII reports, consisting of a faithful reporting of what was said during the interview enriched with details from audio recording.
- The complete survey database, in both excel and SPSS format, with detailed data dictionary.
- Audio recordings: Audio recordings of each FGD and KII must be submitted to ESS as a backup file that supports the summary notes. Audio recordings must be uploaded daily to the server.
- Final Report: This report will describe the overall activities, limitations, challenges, any modifications to the data collection protocols, data quality process, identification of any data quality issues, results and lessons learned. The offeror is required to submit to Social Impact the data in electronic format together with the final report.
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Past Performance
Offerors should submit a summary of the three (3) most relevant past performance reports, including contact information for references. SI reserves the right to contact references provided in these past performance reports. All past performance reports must be related to demonstrated relevant experience in conducting data collection in the health sector, successfully conducting data collection (both surveys and focus groups) and collecting data in Haiti.
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Personnel and Staffing Plan
Offerors should provide CV’s for all required team members (key personnel) positions, demonstrating that all proposed personnel meet the minimum qualifications.
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Quotation Contents
Offerors must submit the following information and documents:
o Valid business license or patent
o Contact person, telephone, office address, and email
o Technical proposal, not exceeding 15 pages, in English, should content at least the following:

- Introduction/understanding of the assignment
- Training and Piloting strategies
- Sampling (sample size, sampling strategies)
- Data collection Preparation and strategies
- Quality Assurance
- Respondent protection and data security
- Staffing Plan and approach
- Timeline (Gantt chart)
- Team Composition and Deployment Plan
- Expected deliverables
- Past Performance

In addition, the technical proposal shall include the following appendices (which do not count towards the page limit):
o Past performance showing data collection services provided in Haiti (Appendix A of the technical proposal)
o Data Collectors Qualifications: Please provide the qualifications of all key personnel that would be involved in providing the above services. (Appendix B of the technical proposal)
o Disclosure of Conflict of Interest for both the local firm and all key personnel (Appendix C of the Technical Proposal)

o Cost Proposal, which shall be submitted as a separate file from the technical proposal. The offeror shall submit its best price as per the following requirements:
o Proposals must be in English
o Offeror shall submit quotes in US Dollars (USD)
o Offeror shall propose unit prices for events in Table 1. Unit Prices shall include transportation to region, participants’ travel fees, mobilizers’ fees, refreshments, room rental for events, lodging and staff salaries.
o The rates quoted shall be for complete services inclusive of all taxes and charges for service contingent to the work
o ESS will establish the scope of the services mentioned in this RFP at the design phase and will request a full budget based on unit prices. However, ESS is anticipating a sample size in line with the sampling discussion above.
o Payment term: Net 30 days
o Proposals validity: Net 30 days from date of submission
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Selection Criteria
All proposals received in response to this solicitation will be evaluated by the Haiti ESS bid review committee. Awards will be made on a best value basis.
Proposals will be evaluated according to the following criteria:

i. Technical (50%) – Haiti ESS will consider the technical specifications of the offeror’s ability to provide the services listed in the “Description of Services Requested” section of the RFP;
ii. Past Performance (20%) – Haiti ESS will consider Appendix A detailing past performance information (to be included in the technical proposal).
iii. Personnel Qualifications (30%) – Haiti ESS will consider Appendix B detailing the qualifications of each offeror’s data collection team.

Offerors shall adhere to the timelines for questions and proposal submissions listed on the first page of this RFP. Late submissions will not be considered.

All questions, technical proposals, and Price proposals should be submitted electronically to Louisena Louis at llouis@socialimpact.com
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References

Full RFP can also be downloaded from the Social Impact website at www.socialimpact.com,
or requested from llouis@socialimpact.com

Proposals will be evaluated according to the following criteria:

i. Technical (50%) – Haiti ESS will consider the technical specifications of the offeror’s ability to provide the services listed in the “Description of Services Requested” section of the RFP;
ii. Past Performance (20%) – Haiti ESS will consider Appendix A detailing past performance information (to be included in the technical proposal).
iii. Personnel Qualifications (30%) – Haiti ESS will consider Appendix B detailing the qualifications of each offeror’s data collection team.

Cliquer ici pour télécharger le dossier complet d’appel d’offres

llouis@socialimpact.com